Rowing Software for Australian Universities

Software for uni rowing in Australia

Rowing software for Australian university boat clubs

One platform for SUBC, MUBC, ANUBC, UWABC, UQ Boat Club, Monash, La Trobe and every other uni club on the circuit. It handles the committee changeover at AGM time, squads from the 1st VIII down to novice crews, tight student budgets, and a calendar that peaks at the Australian Boat Race, the Australian University Rowing Championships and Henley-on-Yarra.

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No credit card required. Live in a day. We import your roster free before semester one starts.

Crew selection screen showing seats being filled in a four for a university rowing squad

Why a uni boat club needs purpose-built software

One platform covers the whole job of running an Australian uni boat club: session planning for every squad, seat selection in the 1st and 2nd VIIIs, ergo score tracking, regatta entries, shed and fleet upkeep, sponsorship records from the old members network, and an audit trail the university sport office can inspect. Row HQ fits how uni rowing works here, from the sandstone clubs in Sydney and Melbourne to newer programs at Monash, La Trobe and UQ.

The structure of a uni club works against it. A fresh intake lands every February, the committee changes at every AGM, and the budget depends on what the old members network puts in. Meanwhile the season never pauses: O-week recruiting, winter ergo blocks, then Henley-on-Yarra, the uni championships and the Australian Boat Race. Generic sports admin tools assume a stable membership and a permanent administrator. Row HQ assumes neither.

For that reason Row HQ exists as rowing club management software for university rowing clubs: the club record survives no matter who holds the captaincy this year.

One platform for all three groups

Three groups, one system. The committee handles administration, the coaches handle the water, and the university sport office gets visibility without asking for weekly updates.

Head coach / coaching staff

Coaches on the program can:

Plan water and ergo sessions for every squad, senior through novice
Pick the 1st VIII and 2nd VIII from availability data instead of guesswork
Mark attendance in a single tap
Watch ergo scores, weights and seat racing results build up season after season
Send a notice to one squad or the entire club

Club captain & committee

The committee of the day can:

Sign up the O-week crowd and run learn-to-row for the February intake
Organise pre-season camps and interstate travel for the Australian Boat Race
Keep sponsorship and old members outreach in one place
Pass the club to next year's committee without losing anything
Give the university sport office the numbers it asks for

Members

Every member gets, on their phone:

The week's sessions and which shed to turn up at
Their seat for the coming regatta
Camp itineraries and interstate travel plans
Their own ergo history and PBs
A direct line to their coach

One club, three different screens

Identical data, shown three ways. Flick between tabs to compare what a coach, a committee member and a rower each see.

Set the session. Seat the boat. See who made it to the water.

Coach setting up a 1st VIII training session

Seat assignments being built for the Australian University Rowing Championships

Weekly coaching schedule and availability

Seats, sessions, ergo scores and regatta plans in one app.

A rower checking their squad and seat allocation

Regatta calendar with Henley-on-Yarra travel notes

Matched to how Australian uni rowing runs

Every squad, one view

Senior men, senior women, novices, lightweights and masters each carry their own roster, calendar and coaching staff. The head coach watches all of it from a single screen, 1st VIII to 4th VIII.

Old members and sponsors

A permanent register of past members and backers, segmented for outreach and tied into regatta announcements and end-of-season appeals. Clubs funded by their old members network depend on exactly this.

Camps and interstate travel

Pre-season camps, away regattas, the trip to the Australian Boat Race - travel rosters, itineraries and costs tracked in one place.

Progression that survives graduation years

Ergo results, weights, seat history and load data follow the rower for their entire career, whoever is on the committee.

Reporting the sport office accepts

Attendance, welfare, money and season summaries in a format the university sport department can audit, aligned with the Australian Privacy Act.

Changeover-proof by design

At AGM the roles move across in two clicks. Nothing is exported, emailed or lost - the new committee simply inherits a working club.

Records that outlive the committee

The club keeps its history, whoever runs it

Every uni club rebuilds itself annually: fresh intake, fresh committee, often a fresh coach. Row HQ makes the club itself the constant - crew records, ergo data, the old members register and the finances all carry straight through each AGM and each election.

AGM changeover without a single lost record
Graduated rowers stay on the register, with their consent choices logged
An audit trail the university sport office can review
Hosted on encrypted cloud infrastructure
Encryption in transit and at rest, retention aligned with the Privacy Act

Privacy Act aligned

Cloud-Hosted

Encrypted end to end

Full Audit Trail

Two-Click Changeover

Old Members Consent Register

Free for clubs up to 20 members. No credit card.

Software the incoming committee will actually thank you for

We import your current roster free, every feature is switched on, and a real human helps you set up. Most Australian clubs are running inside a day.

Set up your club free Book a 20-min walkthrough

Three jobs Row HQ takes off an Australian uni club

The same three headaches surface every season. Here is how each one disappears.

Membership dashboard as seen by the incoming committee

AGM changeover

Hand the club over in two clicks, not two months

The new committee inherits the lot the moment roles are reassigned: rosters, sponsor records, fleet maintenance logs and every crew ever boated. Nobody has to email last year's captain begging for the spreadsheet.

Roles reassigned in two clicks at the AGM
Sponsor and old members records carry across years
Fleet, finance and crew history stay intact

Tour the admin dashboard

Seat assignments for an upcoming Australian regatta

Seat selection

Boat the 1st VIII from live data, not the whiteboard

Availability updates in real time across every squad. Drag rowers into seats for the M8+ and W8+, and the moment the crew is locked it lands on every phone in the club.

Real-time availability across the club
Drag rowers into seats for M8+ and W8+
Locked crews push straight to phones

Tour the coach tools

Ergo log tracking a rower's PBs across seasons

Ergo progression

Years of ergo data, none of it lost

Scores, weights, seat racing outcomes and training load stay pinned to each rower through every changeover. An incoming coach starts with the full picture rather than folklore.

Ergo PBs with the complete score history
Season-on-season load comparisons
Untouched by committee changeovers

Tour the training tools

Running the club on Row HQ versus without

Job to do

WhatsApp + Excel

Row HQ

Session attendance

Head count on the pontoon, forgotten by Tuesday

Single tap, stored automatically

Boating the next regatta

Whiteboard at the shed

Live data, drag into seats, pushed to phones

February and O-week intake

Last year's spreadsheet, wherever it is

Public sign-up form feeding the roster

Collecting subs and trip money

Treasurer chasing people at training

Stripe payments with a treasurer view

AGM changeover

USB stick and goodwill

Two clicks, complete history retained

Sponsorship and old members list

The captain's Gmail contacts

Segmented register built into the club

The pattern repeats at Australian uni clubs every November: the AGM passes, the old captain graduates, and the sponsor list, the fleet log and the intake pipeline graduate with them on a personal laptop. Row HQ ends that - roles move in two clicks and the club keeps everything.

AGM changeover on Row HQ at Australian uni clubs

From sandstone boat clubs to new campus programs

See pricing in AUD

Australian university rowing software FAQs

Does Row HQ suit both elite and social uni clubs?

Yes. Sandstone clubs like SUBC and MUBC racing the Australian Boat Race use the same platform as social campus crews, toggling features on or off at setup. Up to 20 active members costs nothing; past that you pay a flat monthly AUD amount set by active member count.

What happens at AGM changeover?

Roles reassign in two clicks. The incoming captain and committee take over a fully working club - roster, sponsor register, fleet log, crew history - while the outgoing group simply loses admin access. Nothing sits on a private laptop.

Where is our club's data kept?

On hardened enterprise cloud infrastructure in London, encrypted in transit and at rest under UK GDPR. For APP 8 cross-border disclosure the OAIC treats UK GDPR as a comparable regime, and we supply the transfer paperwork and sub-processor list on request. There is no Australia-region tenancy today, so raise data residency early if your committee needs it discussed.

Do graduated members disappear from the system?

No. They move to the old members register with their consent preferences recorded. Outreach can be segmented - recent graduates, major sponsors, regatta supporters - and any of them can opt out or request an export of their data whenever they like.

Can it run several squads at once (1st VIII, 2nd VIII, novices, lightweights)?

Yes. Each squad carries its own roster, calendar, coaches and reporting, the head coach sees everything, and a rower can sit in more than one squad where selection demands it.

Will it talk to the university's student systems?

Roster comes in by CSV each year; attendance, finance and welfare reports go out to the sport office the same way. Direct integrations are planned on the roadmap.

How does sponsorship tracking through the old members network operate?

Past members stay on the register after graduation. The captain or a dedicated officer segments them for outreach and links appeals to regatta-day announcements - the funding model most established Australian uni clubs already run, minus the spreadsheet.

Is there a free tier?

Clubs with 20 or fewer active members pay nothing, ever, with every feature included. Larger clubs move onto flat monthly AUD bands priced purely on active member count, and no feature is ever held back.