Get the whole club to the start line
Handle nominations, crew picks and race-day details in one place, without a trail of spreadsheets following the trailer.
How does Row HQ run regattas for Australian clubs?
Row HQ takes a fixture from the season calendar through nominations, crew selection, entry levies and results. Members confirm availability on their phones, while coaches and the committee share the same closing date, venue pin, documents and reminders. Boat-loading notes and push-off details stay attached, ready for a state regatta, schools round or Head of the Yarra campaign.
Events are part of Row HQ for every club size. Check the Australian member bands on the pricing page.
From first notice to the results book
Five stages keep nominations, crews, levies and race-day instructions on the same track.
Post it
Set the fixture up properly
Publish the date, location pin, nomination close and files in one go. Club races, state regattas and school carnivals all appear on the season calendar.
Add the draw, trailer roster, pontoon notes or parking map to the listing.
Take names
Collect real availability
Members nominate before the closing date from the portal. Coaches get a current list of rowers who can make the full weekend, not a collection of maybe responses.
A nomination sits against the fixture and remains easy to check later.
Boat crews
Carry the confirmed list into selection
Selection begins with members who have already put their names down. The crew record connects with the fixture, giving the squad a clear view of the boats being entered.
Coaches can move between the regatta and familiar crew tools.
Chase up
Sort the loose ends before loading
Reminders go out while nominations are still open. Where an event carries a levy, the charges ledger shows paid and outstanding entries before the trailer is packed.
Card payments use the club's Stripe account, with bank transfer also available.
File it
Put the outcome into club history
Add the result after the last crew comes off the water. The fixture and its participation data remain available in admin reports for the season review.
Next year's committee can find the previous campaign without hunting through drives.
Stop running regattas from the group chat
Our Oundle Town Rowing Club case study shows the wider platform at work. Newer members can also read how a regatta works.
The old club routine
- Closing dates copied from one association email to another
- Coaches ringing around to work out who is free
- Nominations and levies living in separate spreadsheets
- Push-off times and trailer jobs changing in a message thread
- Results disappearing once the end-of-season report is done
The Row HQ routine
- A season calendar that keeps nomination dates in view
- Members put their own names down from the app
- Crew links and optional levies remain with the fixture
- Map pins, draws and loading files stay current for everyone
- Outcomes roll into club history and admin reporting
The jobs every regatta needs
Row HQ keeps the module practical, from the first fixture post to the last result. Browse the app gallery to see more club screens.
Racing Calendar
Lay out state regattas, school rounds, heads and club days across the full season.
Nomination Close
Set the final day for responses and remind the squad while entries can still be planned.
Member Nominations
Let rowers put a hand up through the portal and give coaches an honest availability list.
Regatta Crew Links
Build boats in coach tools, keep selections aligned with training, and show the squad through the member portal.
Venue and Boating Notes
Pin the course, list parking and pontoon details, then attach the draw and loading plan.
Season Results
Keep each outcome on file and use the admin dashboard for a view of racing participation.
Entry levies
Know which nominations are paid
Set an optional event levy in the club's currency and let the charges ledger carry the follow-up. The treasurer does not need a second list beside the nominations.
- Members can use a card through the club's Stripe account or nominate bank transfer.
- Payment status is visible beside the charge for each member.
- Outstanding regatta levies can be chased from the payments dashboard.
Race information travels with the squad
The club calendar on each phone carries the current date, venue and nomination request from the shed to the pontoon.
Bring the race-day pieces together
Boat Booking
Hold the shells each crew needs before the loading order is locked.
Member Portal
Give rowers one view of nominations, crew links and past fixtures.
Club Admin
Track levies, turnout and the season record without extra counting.
Useful next reads
A practical guide to crew selection Organising the training week Rowing Australia affiliation and major event workflowsThe wider FAQ covers product questions. You can also read club feedback or check Australian bands on the pricing page.
Regatta admin questions from Australian clubs
What captains, coaches and committees need to know before nominations close.
The fixture can hold the date, nomination close, venue map pin and race-day notes. Attach the draw, trailer roster, pontoon plan, parking guide or another document members will need. The same calendar also works for a club race or working bee, so practical jobs do not have to live in a separate message chain.
Yes. Members put their names down through the portal before the chosen cut-off. Coaches see that list update and can start with rowers who have confirmed the whole weekend or left a clear availability note. Once boats are selected, the crew record links back to the regatta for members and later reporting.
No. Clubs still lodge official entries through Rowing Australia, their state association or the organiser's system. Row HQ organises the club side before submission, including nominations, closing dates, crew links, files and optional levies. The person handling entries therefore works from one current record rather than reconciling messages on closing night.
Add an optional levy in the club's own currency. A member may pay by card through the club's Stripe account or by bank transfer, and the charges ledger records the status. Coaches can update the connected crew selection if a rower changes, while the regatta page remains the source for the latest draw, venue and boating notes.
Yes. Enter the outcome after racing and Row HQ keeps it with the fixture. Admin reports use that event history to show participation across the season, giving the committee useful material for its review. When the same regatta comes around next year, the earlier event remains available as a reference.
Get the next regatta sorted early
Give the squad one place for nominations, crews, levies and the details needed at the course.
Free up to 20 active members, permanently. After that it is A$29 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing