Keep the club running between training and regattas
Put member records, fees, access and committee files in one dependable place. Leave the spreadsheets and WhatsApp follow-ups behind before the next registration rush.
How does the Row HQ admin dashboard help an Australian rowing club?
The dashboard joins the member register, fee collection, renewals, committee permissions and exports in one working area. Registrars can see who is financial, treasurers can follow every charge, and presidents can delegate duties without handing over the owner login. Club information stays intact when office holders change after the AGM or a new season starts.
Every plan includes the administration area. Compare Australian membership bands.
Step inside the committee control room
Four views cover the jobs that fill volunteer evenings, from keeping the register tidy to handing clean files to the treasurer.
Register
Find any rower without digging
Narrow the member list by responsibility, activity, club label or rowing ability. An authorised officer can change a role, suspend access, start a password reset or remove a departed member.
Custom labels and skill levels keep school, senior and masters groups easy to identify.
Fees
Give the treasurer a proper ledger
Every charge records the member, due date and current state. Card money runs through the club's connected Stripe account, while bank transfers can be entered manually and reversed if an officer needs to correct them.
Create a PDF invoice or send it by email straight from the charge.
Renewals
See who is financial before race day
Completed and unpaid memberships sit side by side. The registrar can send a reminder to the remaining group, and scheduled renewal runs continue underneath with their outcome shown on the dashboard.
A direct reminder reaches only the rowers who still need to finish renewal.
Reports
Finish committee files without retyping
Export members, transactions, attendance and RSVP records to CSV. Xero and QuickBooks formats help with accounts, while the club owner can take a complete JSON copy when a portable archive is required.
Common reports, accounts imports and the owner archive each have a clear download path.
What improves when club records stop moving between inboxes?
The committee spends less time reconstructing history and more time making decisions for the coming season.
Volunteer admin by patchwork
- The treasurer checks several sheets before trusting the fee total.
- A registrar follows up unpaid members through individual messages.
- The best records live in one volunteer's private email account.
A club-owned system
- Charges, receipts, corrections and balances share one current ledger.
- Direct reminders and renewal runs keep chasing work under control.
- The incoming committee receives the history at the AGM handover.
Administration built around club roles
The Oundle Town RC case study shows the foundation in daily use. Your club can apply it to local seasons, state racing and committee structure.
Member register controls
Edit roles, pause accounts, issue resets and group rowers with labels or skill levels. Members update their own particulars through the club portal.
Fees and reminder actions
Follow connected Stripe payments, bank transfers, invoices and money owing. Membership administration keeps a renewal beside its payment state.
Role-based delegation
Open the right sections for treasurers, registrars and coaches. Protected keys remain owner-only, with sensitive record access logged.
Committee and office records
Record committees, positions and the people serving in them. Responsibility for regattas and presentation nights remains clear as volunteers rotate.
Exports for club accounts
Take attendance from training sessions and data linked to boat use. CSV, Xero, QuickBooks and owner JSON outputs are ready.
Setup guidance and tickets
Use a guided setup wizard and checklist, then lodge a support ticket with Row HQ if needed. Add your crest and club colours once configured. Read the security information.
Check club admin from the shed
Questions about access or fees often arrive while crews are pushing off. An authorised committee member can open the current record on mobile at the pontoon, trailer bay or Head of the Yarra marshalling area.
- Reach the admin hub and club summaries on a supported phone.
- Confirm whether a fee has landed while speaking with a rower.
- Apply the same individual permissions used on desktop.
Join the admin work to the water
Member Portal
Let rowers maintain their contact and membership particulars directly.
Training Sessions
Keep sign-ups and marked attendance ready for committee reports.
Club Branding
Present your crest and colours throughout the member experience.
Read next
Keep the fleet ready for the next regatta Organise a full training programme Why members should maintain their own profile Membership management for Australian rowing clubs Rowing Australia affiliation tools and RA returnsVisit the main FAQ, read club experiences, or compare Australian plan bands.
Club administration FAQs
Straight answers for Australian officers replacing volunteer spreadsheets.
The owner decides what each officer can open. A registrar may handle member records and renewals, a treasurer may control payments, and coaches may use their own sections. Everyone signs in separately. Owner-only keys stay protected, and access can be altered as positions change after an AGM.
Card payments go through the club's connected Stripe account. Bank transfers can be added by an authorised officer. The ledger retains the member, due date and current payment state. It also supports reversals, PDF invoices and invoice emails. Reminder actions help the treasurer concentrate on the amounts that remain outstanding.
Yes. The membership view separates financial members from those still unpaid. The registrar can send a direct reminder and see the results of automatic renewal runs. Filters, account status, club labels and rowing skill levels support the registration rush without creating another workbook beside the system.
CSV exports cover members, payments, attendance and event responses. Separate files are prepared for Xero and QuickBooks imports. The owner can also download the complete club dataset as JSON. Those options support routine committee papers, the treasurer's accounts workflow and a proper record for the next office holders.
A setup wizard and checklist take the owner through the key configuration tasks. Support tickets can be sent to Row HQ from the administration area. Clubs can finish their initial settings first, then invite the president, treasurer, registrar and coaches with permissions suited to their actual responsibilities.
Leave spreadsheet chasing out of next season
Walk through member, fee and handover workflows for your committee.
Free up to 20 active members, permanently. After that it is A$29 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing