Admin Dashboard for Australian Rowing Clubs

Rowing club admin software is the back-office system that handles everything a captain, secretary, or treasurer used to do in spreadsheets and email - membership records, subs collection, attendance reporting, fleet utilisation, regatta entries, Rowing Australia affiliation returns, and committee dashboards. Row HQ rolls all of that into a single admin dashboard where committee members log in, see the metrics that matter, and run the reports they need without touching a spreadsheet. It is built around the way Australian rowing clubs actually run, not adapted from a generic membership product.

The admin dashboard tracks member retention by category, training session attendance and fill rate, subs payment status, fleet utilisation per boat, regatta entries and results, qualification expiries (sweep, water-safety, first aid, working with children check), and revenue versus expenses against the club budget. Each metric drills into the underlying records, so a "subs outstanding" number on the home screen takes one tap to see the actual list of members who owe money. The dashboard refreshes in real time as members confirm sessions, pay subs, or update their profiles - so committee meetings work off the latest figures, not last month's.

Yes. The system generates Rowing Australia affiliation returns and regatta entry CSVs (King's Cup, Head of the Yarra, GPS/AGSV/CAS school regattas, state championships) in the exact format the relevant body expects - so a committee member can run the export, download the CSV, and drop it into the RA portal in five minutes rather than the usual hour of reformatting. The exports cover member counts by category, age and gender breakdowns, working-with-children-check holders, and qualification holders. Custom CSV exports are also available for committee meetings and AGM packs - ready in a couple of clicks.

Yes - in a useful, conservative way. The dashboard projects monthly subs revenue based on current active members and their billing cycles, plus expected new joiners from the trial pipeline. It flags renewal risk (members who have stopped attending and are likely to lapse) so committees can intervene before someone drops. It does not pretend to be Xero or MYOB - we leave proper accounting to the accountancy tools - but it gives the treasurer a credible view of the next quarter's subs income, which is enough for budget planning and the AGM cashflow forecast.

The system tracks each member's subscription period and sends a renewal reminder a configurable number of days before expiry (default: 30, 14, and 3 days out). The first reminder is friendly ("subs are due soon, here is your renewal link"); later reminders escalate. If the member does not renew by the cut-off, the system automatically marks them inactive (they lose app access) and the admin sees an alert. Members can pay direct from the renewal email via Stripe or BPAY - the choice is per-club. No more secretary chasing thirty subs by hand at the start of the season.