Admin Dashboard for Australian Rowing Clubs

It is the system that replaces the spreadsheets and inbox threads a club captain, registrar, or treasurer used to wrestle with: the member register, fee collection, attendance reporting, boat and ergo usage, regatta entries, Rowing Australia and state association returns, and the committee's own reporting. Row HQ gathers the lot into one admin dashboard - sign in, read the numbers, produce the reports, never open Excel. And it is shaped around how Australian clubs really operate, from a school shed on the Yarra preparing for the Head of the Yarra to a masters crew training out of a harbourside boathouse in Sydney.

Retention broken down by membership category, attendance and fill rate for every session, fee status in AUD, per-boat and per-ergo utilisation, regatta entries with results, expiring qualifications such as first aid and water safety, and income measured against the club budget. Nothing on screen is a dead end: the "fees outstanding" tile opens the actual list of who owes what. Figures update the instant a rower confirms a session, pays a fee, or edits a profile, which means the committee meets over tonight's numbers rather than a month-old export.

Yes. Affiliation returns, member lists for your state association - Rowing NSW, Rowing Victoria, Rowing Queensland and the rest - and regatta entry CSVs all come out pre-formatted for the body receiving them. A registrar runs the export, grabs the file, and lodges it in minutes instead of losing a night to reshaping columns. Counts by category, age and gender splits, under-18 safeguarding flags, and current qualification holders are all covered. Custom CSVs for AGM packs and committee papers - membership trends, fleet usage, the financial summary - sit a couple of clicks further on.

It does, and it stays deliberately conservative. Projected monthly fee income in AUD is built from active members and their billing cycles, with likely joiners from the trial pipeline layered on top. Renewal risk gets flagged early: a rower who has quietly stopped turning up is highlighted before they lapse, giving the committee time for a phone call. Row HQ is not trying to be Xero - bookkeeping stays with the accounting tools - but the treasurer gets a solid read on next quarter's fees, which covers budget planning and the AGM cashflow slide.

Each membership has an expiry the system watches, with reminders going out at intervals you choose - 30, 14, and 3 days beforehand by default. The opening message is friendly ("fees are nearly due, renew here"), and the follow-ups gradually sharpen. Miss the cut-off and the member flips to inactive automatically, loses app access, and the admin sees an alert. Payment happens straight from the email - Stripe card payment or bank transfer instructions, whichever the club has switched on. The days of the registrar ringing around thirty lapsed members before regatta season are over.