Rowing software for Australian school rowing
The platform Australian schools run their rowing on. Junior welfare built in, parents stay informed, the school keeps full visibility - and the director of rowing stops chasing WhatsApp messages.
No credit card. Setup in a day. Free roster import from your existing school list.
Why Australian school rowing needs its own software
Rowing software for Australian schools runs every operational layer of a school rowing programme from one platform: training scheduling, crew selection (1st VIII, 2nd VIII, 3rd VIII, Year 9 through Year 12), junior welfare and emergency contacts, parent communication, regatta entries, school billing, and the audit trail the school requires. Row HQ is built for the way GPS (Riverview, Shore, Scots, Newington, King's, Joeys, Riverside, Cranbrook), AGSV (Wesley, Carey, Geelong Grammar), CAS (Sydney Grammar, Cranbrook, Knox), AAGPS, and GSV girls' schools actually run rowing through Head of the River and Australian Schools Championships.
Australian school rowing runs at scale. Hundreds of rowers across Year 9 to Year 12 squads, intense parent volunteer involvement, child-safe welfare requirements, multiple boat sheds, and the unrelenting Head of the River calendar at the Yarra, the Nepean, or the Barwon. The director of rowing, school rowing committee, and parent supporters' association balance training around term breaks, exam blocks, and the long road from summer pre-season through to the Australian Schools Championships. A generic "rowing club" tool cannot manage school welfare obligations or interface with school finance. Row HQ is built for that scale and that calendar.
Three audiences, one platform
One platform, three groups. Coaches do the coaching. Parents get the schedule. The school keeps oversight without sitting in coaches' meetings.
Director of rowing
Your director of rowing can:
- Schedule training across Year 9, Year 10, Year 11 and Year 12 squads
- Build 1st VIII, 2nd VIII, 3rd VIII and four crew selections
- Take attendance per session in one tap per rower
- Track erg scores and athlete progression
- Push announcements to a squad or whole programme
School / business office
The school administration gets:
- Roster, attendance, and welfare audit trail
- Billing integration (Stripe or school invoicing)
- Camp and trip rosters with parental consent
- Real-time fleet inventory and maintenance log
- Year-on-year reporting for school council
Parents
Parents see in their phone:
- Training schedule, boat shed locations, pickup times
- Their child's crew for the next Saturday race
- Camp rosters and consent forms
- Direct messaging to coaching staff
- School announcements about Head of the River
See what each audience actually sees
Same data, three views. Tap a tab to see how Row HQ looks for coaches, the school administration, and parents.
Plan a session. Build the crew. Check who is on the water.
Track programme fees. Audit fleet condition. Pull attendance for the school council.
See your child's training schedule. Get instant updates. Skip the four WhatsApp groups.
Built for the way Australian school rowing actually works
Multi-squad management
Year 9, Year 10, Year 11, Year 12, girls, boys, novice - every squad gets its own coaches, calendar, and roster while the director of rowing sees the programme-wide view across 1st VIII through to four crews.
Parent visibility without parent admin access
Parents see their own child's schedule, crew selections, and trip details. They don't see the back office. Coaches get one channel to push updates to families.
Aligns to the school year and HoR calendar
Term dates, exam blackouts, training camps, banquets, Head of the River weekend, Australian Schools Championships - all built into the scheduling layer.
School billing integration
Charge programme fees through Stripe or via school invoice. Track who has paid, who is on bursary, and who needs follow-up.
Reporting the school will accept
Attendance reports, welfare reports, and end-of-season reviews formatted for school council and supporters' association.
Coach handover that doesn't lose data
When a coach moves on, the programme data stays. Roles transfer, history is preserved, no one walks out with the rowers' records on a personal laptop.
Privacy and welfare
Designed for under-18 protection from day one
A school rowing programme holds emergency contacts, medical notes, parental consent, and travel details for rowers under 18. Row HQ is built so that data is handled the way your school administration, your child-safe officer, and your insurer expect.
- Designated welfare officer / child-safe officer role with full audit access
- Parental consent records timestamped on every trip and camp
- Encrypted cloud hosting
- Audit trail of every coach-rower interaction
- Encrypted at rest and in transit, no third-party trackers in the rower portal
Free up to 20 members. No card needed.
Get rowing software your school council will accept
Free roster import, full feature access, and a real person walks you through setup. Most programmes are live within a day.
How an Australian school programme actually uses Row HQ
Three workflows that come up every week of the season - and how Row HQ collapses each one.
Training scheduling
A coach plans a week of training in five minutes
Recurring session templates, squad-level overrides, and exam blackouts handled by the calendar. Rowers see updates the moment a session changes - no separate WhatsApp group.
- Recurring sessions templated per squad
- Auto-respects exams and the academic calendar
- Instant update on every change
School reporting
The school pulls term reports in two clicks
School administration dashboards roll up programme fees, bursary, attendance, and welfare events into export-ready reports. End the days of cross-referencing five different spreadsheets the night before a school council meeting.
- Stripe billing + invoice tracking
- Attendance and welfare audit trail per rower
- Export to the formats most school councils already use
Parent communication
Parents stop asking what time the bus leaves
Every session, every regatta, every travel detail goes to the parent app. Updates go out the moment schedules change. WhatsApp groups and forwarded emails disappear from the coaching staff's evenings.
- Parent app shows their child only
- Instant updates on every schedule change
- Camp and consent forms in one place
Australian school rowing without Row HQ vs with
A typical Australian school rowing programme runs on three or four WhatsApp groups, a couple of Excel sheets, a paper sign-on sheet at the boat shed, and a director of rowing who spends most weekends reconciling all of it. Row HQ collapses that into one platform.
School rowing software FAQs
Is Row HQ designed for schools or just clubs?
How does Row HQ handle junior welfare and minor protection?
Where is our programme's data stored?
How does Row HQ align with the Privacy Act and Child Safe Standards?
Can the school see across the rowing programme without running it?
How do parents access information without breaking the platform?
Will it work with our school information system?
Is Row HQ free for school programmes?
Get rowing software your school will actually accept
Free up to 20 members. No card needed. Setup in a day. Free roster import.