Rowing software for Australian school rowing
Australian schools row at a scale most club tools never meet. Row HQ gives the director of rowing one place for squads, selections and shed logistics, gives parents a live schedule on their phone, and gives the school the welfare oversight it is accountable for - with no WhatsApp archaeology.
No credit card. Live in a day. We import your roster from the school list for free.
Why Australian school rowing needs its own software
Row HQ gives Australian school rowing one operational home: squad scheduling from summer pre-season to Head of the River, selection across the 1st VIII down to Year 9 quads, welfare records and emergency contacts, parent updates, regatta entries, fee billing through the school, and a complete audit trail. GPS, AGSV, CAS, AAGPS and GSV programmes all run the same way on it, right through to the Australian Schools Championships.
The scale is the thing. A big Melbourne or Sydney shed fields hundreds of rowers from Year 9 to Year 12, dozens of volunteer parents, several boat sheds and a racing calendar that peaks at Head of the River on the Yarra, the Nepean or the Barwon. The director of rowing juggles term breaks, exam blocks and a supporters' association, all under child-safe obligations the school answers for. Club software with no parent layer and no school finance link falls over at that size. Row HQ was shaped around exactly that calendar and that headcount.
Community clubs and schools share one product: the rowing club software for Australian clubs underneath is identical, and the parent plus welfare layer switches on from day one for school programmes.
One shed, three audiences
Coaches coach, parents read the schedule, and the school watches the whole programme without joining another meeting.
Director of rowing
Your director of rowing can:
- Run training calendars for every squad from Year 9 to Year 12
- Select the 1st VIII through to the last four with live availability
- Mark attendance at the shed in a single tap
- Log ergo scores and watch progression over the season
- Send an announcement to one squad or the whole shed
School / business office
The school administration gets:
- A welfare, roster and attendance audit trail
- Fees collected by Stripe or through school invoicing
- Consent captured on every camp and trip roster
- A live fleet register with maintenance history
- Season-on-season reporting for school council
Parents
On a parent's phone:
- Session times, shed address and pickup arrangements
- Which crew their child races in on Saturday
- Camp lists and consent forms to sign
- A direct line to the coaching staff
- Programme news through Head of the River week
What each audience sees on screen
One data set, three windows. Flick between tabs to preview the coach, school admin and parent experience.
Set the week. Pick the crews. Know who is at the shed.
Watch fees, fleet and attendance without leaving the office.
Your child's week at a glance, updated the moment it changes.
Shaped by how Australian sheds actually operate
Squads at private-school scale
Year 9 through Year 12, boys, girls, novice - each squad carries its own roster, coaches and calendar, and the director of rowing still sees everything from the 1st VIII down.
Parents informed, never in the admin
A parent account shows one child: schedule, seat, trip details. The back office stays closed, and coaches push family updates through a single channel.
Built around HoR season
Terms, exam blocks, January camps, the Head of the Yarra and the run in to Head of the River all sit natively in the calendar.
Fees the business office can reconcile
Bill through Stripe or raise school invoices. See at a glance who has paid, who holds a bursary and who needs a nudge.
Reports school council will take
Attendance, welfare and season-review exports arrive already formatted for council and the supporters' association.
Handover without the lost laptop
A departing coach leaves the data behind. Roles reassign, history stays, and no rower records ride off on personal hardware.
Welfare and privacy
Junior protection is the default, not an add-on
Emergency contacts, medical notes, consent forms and travel details for minors sit inside every school programme. Row HQ handles that data to the standard your business office, your child-safe officer and your insurer will ask about.
- Child-safe officer role with complete audit visibility
- Consent timestamped against every camp and trip
- Hosted on encrypted cloud infrastructure
- Every coach-rower interaction leaves a log entry
- Encryption at rest and in transit; the rower portal carries no third-party trackers
Free for 20 members or fewer. No card.
Rowing software the business office will approve
Roster imported free, every feature open, and a real human on the phone during setup. Most sheds are running inside a day.
A week in the life of an Australian shed on Row HQ
Three jobs that recur every single week of the season, and what happens to each once Row HQ takes them over.
Training scheduling
Five minutes to plan the training week
Templates repeat sessions per squad, overrides handle the exceptions, and exam blocks are respected automatically. When a session moves, every rower knows immediately - the WhatsApp group retires.
- Session templates repeat per squad
- Exam blocks and term dates respected automatically
- Changes reach rowers the moment they happen
School reporting
Term reports assemble themselves
Fees, bursaries, attendance and welfare events roll into ready-made exports for the school office. Nobody spends the night before council cross-checking five spreadsheets again.
- Stripe collections and invoices in one ledger
- Per-rower attendance and welfare history
- Exports match what school councils expect
Parent communication
Nobody asks when the bus leaves any more
Sessions, regattas and travel plans land straight in the parent app, updated the instant anything shifts. Forwarded email chains and four parallel WhatsApp groups vanish from coaches' evenings.
- Each parent sees only their own child
- Schedule changes notify families instantly
- Consent and camp paperwork lives in one spot
The same jobs, with and without Row HQ
Strip back a typical Australian school programme and you find four WhatsApp groups, a stack of Excel sheets, a paper sign-on book at the shed and a director of rowing burning weekends stitching it together. Row HQ replaces the lot with one system.
Questions Australian schools ask
Is Row HQ for schools or clubs?
How is junior welfare handled?
Where is our programme's data held?
What about the Privacy Act and Child Safe Standards?
Can the school watch the programme without running it?
What exactly do parents get access to?
Does it replace our school information system?
What does it cost a school programme?
Rowing software the school will actually approve
Free to 20 members. No card. Running in a day, with your roster imported for you.