College Rowing Software - Run Your Crew Program

Built for NCAA and collegiate rowing programs

Rowing software for NCAA and collegiate rowing programs

Built for NCAA Division I, II, and III rowing programs and ACRA collegiate clubs. Designed for the annual roster turnover, multi-squad lineups (V8+, 2V8+, varsity, JV, novice, lightweight, women's), Title IX participation reporting, athletic department billing, and the IRA National Championship, Eastern Sprints, and Dad Vail competition season.

Book a demo Set up your club free

No credit card. Setup in a day. Free roster import for the incoming class. FERPA-aware data handling.

Crew selection screen showing lineup building for a university rowing squad

Why NCAA and collegiate rowing programs need their own software

Rowing software for NCAA and collegiate programs runs every operational layer of a university crew program from one platform: practice scheduling across squads, lineup selection, athlete welfare, scholarship roster tracking, recruiting timeline management, fundraising and donor segmentation, regatta entries, fleet management, alumni relations, Title IX participation reporting, and the institutional reporting your athletic department, FAR, and compliance office require. Row HQ is built for the way collegiate rowing actually runs, from Pac-12, Big Ten, and Ivy League varsity programs to Patriot League, EARC, and ACRA club teams.

College rowing programs sit in an awkward spot. The entire roster turns over every four years. The program is run by a mix of paid coaching staff and elected captains on tight athletic department budgets. Title IX participation has to be documented, FERPA governs how athlete data is shared, and the season runs from fall head races (HOCR) through spring sprints, Eastern Sprints, Dad Vail, and the IRA National Championship in May. A generic club tool with no concept of roster handover, no donor tracking, no scholarship roster, and no AD compliance reporting cannot run a varsity program properly. Row HQ has those four built in.

Three audiences, one platform

One platform, three groups. Captains run the program, coaches run training, and the AD and compliance office can see what is going on without weekly check-ins.

Head coach / coaching staff

The coaching staff can:

Schedule practices across V8+, 2V8+, varsity, JV, novice, lightweight, and women's squads
Build lineups from live availability with one source of truth across the whole roster
Take attendance with one tap per athlete (logged for Title IX participation reports)
Track erg scores, body weight, and athlete progression season-on-season
Push announcements to a squad or full program

Captain & senior leadership

Your elected captain and senior class can:

Run incoming class signups, recruiting visits, and walk-on tryouts
Plan training trips (winter training, spring break) and travel rosters
Coordinate alumni and donor outreach with the development office
Hand the program off cleanly each May without losing institutional knowledge
Keep the AD and compliance office informed without weekly meetings

Athletes

Athletes see in their phone:

Practice schedule and locations
Their lineup for the next regatta
Travel rosters and team-trip details
Erg history and personal progression
Direct messaging to coaching staff

See what each role actually sees

Same data, three views. Click a tab to see how Row HQ looks for the coaching staff, the captain and senior leadership, and the athletes.

Plan a practice. Build the lineup. Check who is in the boat.

Head coach editing a practice for the V8+ varsity squad

Coach assigning athletes to boats for the IRA National Championship

Coach availability and weekly schedule view

Run incoming class intake. Manage the roster. Alert the squad. Hand over without losing data.

Captain viewing the program-wide roster with Title IX participation totals

Squad info. Erg progression. Regatta schedule. All in one app.

Athlete viewing their varsity lineup and crew assignments

Athlete's personal erg history and 2k PR tracking

Upcoming regattas and travel details for Eastern Sprints

Built for the way NCAA and collegiate rowing actually works

Multi-squad management

V8+, 2V8+, varsity, JV, novice, lightweight, women's, freshman - every squad gets its own coaches, calendar, and roster. The head coach sees the program-wide view.

Alumni and donor tracking

Built-in alumni roster and donor segmentation, integrated with regatta-day announcements and end-of-season fundraising appeals. Plays nicely with the development office.

Travel and training trips

Winter training, spring break trips, away regattas, IRA travel - rosters with parental consent (for under-18 walk-ons), travel info, hotel rooming, and finance tracking.

Athlete progression season-on-season

Erg history, weight tracking, lineup history, and training load all preserved as athletes progress through the four-year eligibility cycle.

Title IX and AD-grade reporting

Participation reports for Title IX, attendance reports, welfare reports, finance summaries, and end-of-season reviews formatted for athletic department audit and EADA filings.

Built for annual roster turnover

Roster import every fall, alumni records preserved, captains hand over cleanly to the next class. The data does not graduate with the senior class.

Data integrity through handover

Built so your data outlasts the senior class

A college rowing program turns over completely every four years - athletes, captains, sometimes coaches. Row HQ is built so the program's history, donor list, lineups, scholarship records, and erg PRs survive every handover, every commencement, every captain election.

Two-click handover with zero data loss between captains
Alumni records persist with consent tracking after graduation
Full audit trail for athletic department and FAR oversight
Encrypted cloud hosting
Encrypted at rest and in transit, FERPA-aware retention rules

FERPA-aware

Cloud-Hosted

Encrypted in transit and at rest

Audit Log

Two-Click Handover

Alumni Consent Tracking

Free up to 20 members. No card needed.

Get college rowing software the next captain will thank you for

Free roster import for the incoming class, full feature access, and a real person walks you through setup. Most programs are live within a day.

Set up your club free Book a 20-min walkthrough

How a college rowing program actually uses Row HQ

Three workflows that come up every season - and how Row HQ collapses each one.

Captain dashboard showing the program-wide roster view

Annual handover

A captain hands over without losing a single record

When the outgoing captain logs out and the new captain logs in, every roster, alumni record, donor list, fleet log, scholarship roster, and historical lineup stays in place. No more chasing last year's captain for spreadsheets they took with them after commencement.

Two-click role transfer at the end of the academic year
Alumni and donor records persist across years
Fleet log, finance, lineup history all preserved

See the admin dashboard

Coach assigning athletes to crews for an upcoming IRA regatta

Lineup selection

Lineups for IRA and Head of the Charles in real time, not on a whiteboard

Live availability across every squad, drag-and-drop lineup builder for V8+ and 2V8+, and instant publication to the athletes' phones the moment a lineup is set.

Live availability for every athlete
Drag-and-drop crew assignment for V8+, 2V8+, and 4+
Instant publication to every athlete

See the coach tools

Athlete erg log showing 2k PR progression over multiple seasons

Athlete progression

Track erg progression across the four-year eligibility cycle

Every 2k erg score, weight, training load, and lineup record stays with the athlete record from freshman year through graduation. The next coaching staff inherits the full progression history, not a half-remembered impression.

2k erg PR tracking with full history
Year-over-year training load summaries
Survives every coach and captain handover

See the training tools

College rowing without Row HQ vs with

Job to do

GroupMe + Sheets

Row HQ

Practice attendance

Manual head count, lost in scroll

One tap, auto-recorded, Title IX-ready

Lineup for the next regatta

Whiteboard at the boathouse

Live availability, drag and drop, published

Incoming class signups and walk-ons

Spreadsheet from last year's captain

Public signup form, auto-roster build

Tracking dues and trip payments

Manual spreadsheet, captain chases

Stripe billing built in, AD dashboard

End-of-year handover to next captain

Files on personal laptop, lost at commencement

Roles transfer, history preserved

Alumni database for fundraising

Captain's personal email list

Built-in alumni roster, segmented outreach

A typical college rowing program loses six weeks every May to handover - the outgoing captain takes the alumni list, the donor records, the fleet log, and the freshman pipeline with them, all on a personal laptop that walks across the commencement stage. Row HQ replaces that with two-click role transfer.

How college rowing programs hand over on Row HQ

For programs from NCAA Division I varsity to ACRA club teams

See pricing

College rowing software FAQs

Is Row HQ for NCAA varsity programs or ACRA club rowing?

Both. The same platform supports NCAA Division I, II, and III varsity programs, ACRA club teams, IRA varsity programs, and recreational college rowing. Each program toggles which features they need at setup. Programs of up to 20 active members are free; above that, pricing scales in flat monthly bands by active member count.

How does Row HQ handle the annual handover problem?

Captain and senior leadership roles transfer in two clicks at the end of the academic year. The outgoing captain logs out, the incoming captain logs in, and every roster, donor record, fleet log, and historical lineup stays in place. The data does not live on anyone's personal laptop.

Does Row HQ help with Title IX participation reporting?

Yes. Practice attendance is logged automatically and rolls up into participation reports the AD and compliance office can use for Title IX documentation and EADA filings. The same data exports for end-of-season reviews.

Is Row HQ FERPA-compliant?

We build to FERPA-aware standards. Athlete data is encrypted at rest and in transit, access is role-based, the audit trail logs every record view, and we can sign a FERPA-aware data handling addendum on request. We do not sell or share athlete data with third parties.

Where is our program's data stored?

Your program's data is held on hardened enterprise cloud infrastructure in a UK data centre (London), encrypted at rest and in transit. We can share our sub-processor list and the standard cross-border transfer paperwork on request - the documentation most ADs need for their compliance review. If US-only data residency is a hard requirement in your procurement template, raise it before you sign up so your compliance reviewer can confirm the transfer safeguards meet your bar.

What happens to alumni data after they graduate?

Alumni records persist after graduation, with consent tracking. The captain or alumni officer can segment outreach (recent grads, capital campaign donors, season ticket alumni) and integrate fundraising appeals with regatta-day announcements. Alumni can opt out of communication at any time and request a full export of their data.

Can it handle multiple squads (V8+, 2V8+, varsity, JV, novice, lightweight, women's)?

Yes. Each squad gets its own coaches, calendar, roster, and reports while the head coach sees the program-wide view. Athletes can be in multiple squads if needed (varsity + lightweight selection, for example).

Does it integrate with our athletic department systems?

We import roster from CSV at the start of each fall and export attendance, finance, Title IX participation, and welfare reports for the AD. Direct integrations with the major athletic department platforms are on the roadmap.

How does scholarship roster tracking work?

Athletes can be flagged as on full scholarship, partial scholarship, or walk-on, with the scholarship value attached to each record. The AD-facing dashboard rolls scholarship counts up by squad and gender for compliance review.

Is Row HQ free for college programs?

Programs of up to 20 active members use the full platform free, for good - no card, no feature limit. Above 20 members you pay a flat monthly band by active member count, with every feature included on every band.