Free up to 20 members

Get Your Australian Rowing Club Started on Row HQ

A practical rollout guide for AU boatsheds - covering senior squads, masters, schoolboy and schoolgirl 8+ programs, and university boat clubs on a single platform.

Set Up Your Club Free

Getting an AU boatshed running on Row HQ

Two routes in. Self-serve fits clubs like Hawthorn or Mercantile RC: register an account, drop in your member roster from a spreadsheet, sketch out your fleet and weekly water/ergo schedule, then bulk-invite the committee and squad coaches. Most boatsheds are taking signups within a couple of days. Guided suits MUBC, Sydney Uni boat clubs, and the bigger GPS/AGSV/CAS school programs - grab a three-quarter-hour walkthrough with our team and they build it out, including white-label branding in your boatshed colours and crest. Either way it is free for good for boatsheds of up to 20 active members - full product, no card - and you can keep your existing WhatsApp groups running alongside while you bed it in.

What's Included Rollout Plan Rower View Coach View Committee View Privacy & Hosting Quick Answers Sign Up

Sections

What's Included

Free

Up to 20 members

Hands-on

Onboarding

Card Required

Full unlimited access across the whole feature set from day one. Roster as many members as your shed carries, log every shell in the rack, schedule unlimited water and ergo sessions, and run as many regatta entries as the season throws at you. Identical platform on every band - nothing held back. Free for good for boatsheds of up to 20 active members, full product, no card. Our pricing page walks through the AUD bands above that.

Our team handles the migration grunt work - pulling your roster across from spreadsheets, WhatsApp lineups, and your latest Rowing Australia returns - then runs your coaches and committee through the platform. If you are still juggling Excel sheets and group chats, the Row HQ vs spreadsheets comparison covers what shifts.

Row HQ admin dashboard showing AU boatshed membership

Boatshed command centre - committee, coaches, and rowers in one view

Rollout Plan

Six steps from initial chat to a fully-running boatshed. We pace it around the AU calendar - school programs onboard before the February term opening, senior clubs cut over after the October committee handover, and university crews come on at the start of semester.

Initial Chat

Fortnight One

Quick chat about how your shed runs - how senior, masters, and novice squads sit alongside any school or junior program, what your committee and Rowing Australia returns need, and where the current pain points are. We walk you through the platform live.

Roster Migration

Fortnight Two

Send across your member roster - whether it lives in a spreadsheet, a WhatsApp lineup, or your most recent Rowing Australia submission. Everything moves through an encrypted upload portal with Australian Privacy Principles consent flows baked in. Bulk invitations to members, coaches, and parent-delegate accounts go out from there.

Boatshed Setup

Mid-month

Build out squads (senior, masters, novice, schoolboy/schoolgirl 8+, junior development), map your shell rack, and set water and gym timetables. We wire up subs collection via BPay or PayID, plus the committee oversight view and Rowing Australia return formats your secretary needs.

Committee & Coach Walkthrough

Late month one

Working sessions with your coaches and committee. Coaches get hands-on with the boat builder for picking M8+, W8+, and small-boat lineups; committee learn the membership reports, subs reconciliation, and how to spin up a King's Cup trials roster or Head of the Yarra entry.

Open to the Squad

Start of month two

Open the gates to your full membership. Training schedules, crew lists, and club announcements are all there the moment a rower logs in. We help walk older masters and parents through first login so nobody gets left chasing a coach for their seat.

Through the Season

Ongoing

Check-ins through head racing, the build into 2k erg testing, and right through the sprint regatta block. We are on hand for King's Cup weekend, Head of the Yarra, the Australian Schools Championships build-up, and the daylight savings transitions that mess with everyone's training schedule.

Rower View

Rowers run their club life from the member portal on their phone - tuned for how AU boatsheds actually operate, from 5am pontoon rollouts to interstate regatta trailer logistics.

Confirm training sessions in one tap, including bushfire smoke alerts, 38°C+ heat policy calls, and last-minute pontoon swaps
View your boat assignment, seat, and crewmates - whether that's a coxed VIII, a quad, or a single
Reserve shells and ergs through a live boatshed calendar, with squad-level access tiers built in
Personal attendance log, splits, and 2k progression tracked across each season
Announcements and updates for rescheduled sessions, regatta logistics, and trailer departure times - all there the moment you open the app
Sign up for regattas directly from the app - Head of the Yarra, state championships, club sprints, and intervarsity

Boatshed life on a phone screen - tap through more interfaces in the screenshot gallery.

Rowers love how little fuss it is

"Used to bounce between three WhatsApp groups just to find out if rowing was on. Now training calls, crew lineups, and trailer times are all sitting in the one app." - More from rowers in the testimonials.

Coach View

Coaches get serious tools for session planning, lineup selection, and squad comms - so the half-hour you used to spend rebuilding crews on the pontoon goes back to actual coaching.

Drag-and-drop lineup builder for coxed VIIIs, M8+ / W8+, quads, doubles, and singles
Save lineup templates and reuse them across sessions, regatta blocks, and trial weekends
Spin up training sessions from templates - water, ergo, weights, and cross-training
Live attendance and confirmation board before push-off, with weather call status visible
Performance tracking across attendance, splits, and 2k erg progression
Direct comms to squads, individual rowers, parents, and parent-delegates without leaving the app

Row HQ lineup builder showing coxed VIII selection

Drag-and-drop lineup picker for VIIIs, quads, and small boats

Hours back in the coach's week

"An hour of WhatsApp polls and back-and-forth replies has shrunk to a five-minute job. Sketch the lineups on the tram heading home from the shed; the rowers have them on their phones before I do."

Committee View

Club secretaries, presidents, and committee members get full visibility through the admin dashboard - covering the membership figures, subs reconciliation, and reporting numbers your AGM and Rowing Australia returns demand.

Searchable member database with filters by squad, age category, and membership tier
Subs and levy reconciliation with payment status across BPay, PayID, and card
Shell inventory, rigging notes, and maintenance scheduling per boat
Boatshed-wide attendance, regatta entry tracking, and Rowing Australia return formats
Broadcast announcements targeting senior, masters, novice, school, parent-delegates, or the whole shed
Role-based permissions covering coaches, members, parents, school administrators, and committee

Row HQ committee dashboard showing AU subs reconciliation

Subs ledger, member roster, and shell rack at a glance

Subs reconciled, weekends back

"My Sundays used to disappear into membership Excel sheets and chasing unpaid subs. Now it ticks over on its own and the Rowing Australia return numbers come out the dashboard in two clicks."

Privacy & Hosting

Members, parents, and your committee hand over personal data trusting your boatshed will look after it. We treat that seriously - the security page has the full detail.

Australian Privacy Principles

Data handling aligned with the Australian Privacy Principles under the Privacy Act 1988. Consent capture is built into member sign-up, with extra flows for parent-delegate accounts and school programs handling year-level groups.

Encrypted Transfers

Every upload and data movement runs over TLS 1.3. Member records, subs, and attendance logs are encrypted on disk and in transit.

Portable on Request

Pull out your full member roster, attendance trail, and committee reports any time you like, in clean export formats. Walk away whenever - the data leaves with you.

Secure Hosting

Production stack runs on tier-one hosting infrastructure, automated nightly snapshots, and a 99.9% availability guarantee.

Quick Answers

Nothing sudden. Up to 20 active members, Row HQ is free for good. Above that your shed moves onto a flat monthly AUD band based on active member count - see our pricing. The band is only checked at renewal, so growing mid-season never triggers a surprise charge. Every feature is included on every band.

Six weeks is a guideline, nothing more. Some sheds are live within a fortnight ahead of head racing; others stretch the rollout across an entire season - senior first, masters next, novices and school programs after that. We move at your pace.

Yes, and it is the smart play. Most clubs keep WhatsApp and the existing spreadsheets running for the first season alongside Row HQ - coaches and committee come on first, then the wider membership and parent-delegates once the trust is there.

A secure upload portal handles the lot. Drop in a spreadsheet, paste a WhatsApp lineup, or send across your latest Rowing Australia returns. Our team maps the fields, handles the bulk-invite, and threads in Australian Privacy Principles consent capture along the way.

Yes - free for good for boatsheds of up to 20 active members. No card, no feature limits, no hidden fees. Above 20 members you pay a flat monthly AUD band, and every feature is included on every band. The only optional cost is SMS notifications if you choose to use them. More questions? The full FAQ covers the rest.