Free up to 20 athletes

Get Your US Rowing Program Started on Row HQ

Everything you need to roll out Row HQ at your program - from first call to varsity, JV, and novice all running on one platform.

Set Up Your Program Free

How do I get my US rowing program onto Row HQ?

Two routes. Self-serve: register at app.rowhq.app/register, create your program, import your roster from a Google Sheet or SIS export, configure your shells and weekly practices, and invite coaches and parents - typically live in 48 hours. Guided: book a 45-minute demo and we configure everything for you, including white-label branding for your athletic department. Free for programs of up to 20 active athletes. No credit card required.

Overview Onboarding Journey For Athletes For Coaches For Admins & ADs Data & Security Common Questions Get Started

On This Page

What You Get

Free

Up to 20 athletes

Full

Support

Zero

Risk

From day one your program gets full access to every feature. No restrictions on athletes, shells, practices, or regattas. Free for good for programs of up to 20 active athletes - full product, no credit card. See our pricing page for the fair monthly bands above 20 athletes.

We help you migrate rosters from GroupMe, Google Sheets, or your school SIS, train your coaches and athletic department admins, and provide support throughout. Already running on Google Sheets and group texts? See how Row HQ compares.

The Row HQ dashboard - your program's central hub

Onboarding Journey

A clear, guided path from first call to full program adoption. Built around US program seasons - get set up before fall pieces or spring racing without disrupting your current setup.

Discovery Call

Week 1-2

We learn about your program - varsity / JV / novice structure, NCAA or NFHS context, parent visibility, AD reporting needs - and show you the platform in action.

Roster Import

Week 2-3

Import athletes from GroupMe rosters, Google Sheets, or SIS exports through an encrypted, FERPA-aware portal. Athlete and parent invitations sent in bulk. Templates provided.

Program Configuration

Week 3-4

Set up squads (V8+, 2V8+, novice, lightweight), shell fleet, practice schedules, and dues collection via Stripe and ACH. Title IX participation tracking and AD reporting set up at the same time.

Coach & AD Training

Week 4-5

Hands-on training tailored to your program. Coaches learn lineup management and the drag-and-drop boat builder. ADs learn the participation reports and program-wide oversight view.

Athlete & Parent Rollout

Week 5-6

Launch to athletes and parents with clear instructions. We help less tech-savvy parents get set up so practice schedules, lineups, and trip details land in the right hands.

Ongoing Support

Ongoing

Regular check-ins through fall pieces, winter erg season, and spring racing. We're with you through HOCR weekend and into IRA and youth nationals.

For Athletes

Athletes get a modern, mobile-first experience through the athlete portal that fits the way college and high school crews actually communicate.

View and confirm practices with a single tap - including weather calls and dock changes
See lineup assignments, seat positions, and who you're rowing V8+ or 2V8+ with
Reserve shells and equipment through a live calendar with per-squad access rules
Track personal attendance, splits, and 2k progression over the season
See practice changes, regatta logistics, and trip details when you log in
Register for regattas directly in the app - HOCR, sprint regattas, and home pieces

The athlete portal - your program's mobile hub, always in your pocket. See more in our screenshot gallery.

Athletes love the simplicity

"Finally, I can see what's happening at the boathouse without checking three different GroupMe threads. Practice times, lineups, regatta info - all in one place." - Read more testimonials.

For Coaches

Coaches get powerful tools to plan practices, build lineups, and communicate with athletes and parents - without spending hours on the dock organizing.

Drag-and-drop lineup builder for V8+, 2V8+, and small boats
Save and reuse common lineups across practices and regattas
Create and edit practices with templates - water, erg, and lift sessions
See real-time attendance and weather call confirmations before launch
Track athlete performance, attendance trends, and 2k progression
Communicate with squads, athletes, and parents through the platform

Intuitive lineup building makes practice planning simple

Coaches save hours every week

"What used to take me an hour of group texts and GroupMe polls now takes 5 minutes. I can build lineups on the drive home and athletes see them instantly."

For Admins & Athletic Departments

Program admins and athletic department staff get complete visibility through the admin dashboard - including the participation and reporting numbers your AD needs.

Full athlete and parent database with search and filters
Dues tracking and payment status via Stripe and ACH
Shell inventory and maintenance scheduling
Title IX participation tracking and program-wide attendance reports
Broadcast announcements to varsity, JV, novice, or the whole program
Role-based permissions for coaches, athletes, parents, and athletic department staff

Complete visibility into program membership, participation, and shell activity

Less time on spreadsheets, more on coaching

"I used to spend my Sundays updating attendance spreadsheets and reconciling Stripe payments. Now it all updates automatically and I can pull AD reports in two clicks."

Data & Security

Athletes, parents, and your athletic department trust you with their data. We take that responsibility seriously. Read more on our security page.

CCPA & FERPA Aware

CCPA-compliant data handling and FERPA-aware roster import for school programs. Athlete and parent consent management built-in.

Encrypted Transfers

All data uploads and transfers use TLS 1.3 encryption. Your program data is protected in transit and at rest.

Your Data, Your Control

Export your roster, attendance history, and reports anytime in standard formats. If you leave, your data goes with you.

Secure Hosting

Hosted on enterprise-grade infrastructure with automatic daily backups and 99.9% uptime.

Common Questions

Nothing sudden. Up to 20 active athletes, Row HQ is free for good. Above that you move onto a flat monthly band based on active athlete count - see our pricing. The band is only checked at renewal, so growing mid-season never triggers a surprise charge. Every feature is included on every band.

The 6-week timeline is just a guide. Some programs launch in 2 weeks before fall pieces, others take a full season to roll out across varsity, JV, and novice. We work at whatever pace fits your season.

Yes. Many programs run Row HQ in parallel with their existing GroupMe and spreadsheet setup for the first season - coaches and ADs first, then roll out to athletes and parents once everyone's comfortable.

We provide a secure, encrypted portal and templates. Export your roster from your school's SIS, paste in your GroupMe member list, or upload a Google Sheet of athletes and dues records. We map fields and bulk-invite athletes and parents. All transfers are FERPA-aware and CCPA-compliant.

Yes - free for good for programs of up to 20 active athletes. No credit card, no feature limits, no hidden fees. Above 20 athletes you pay a flat monthly band, and every feature is included on every band. The only optional cost is SMS notifications if you choose to use them. Got more questions? Check our full FAQ.