Rowing Club Management Software That Actually Works
Boat booking, training sessions, attendance, crew lineups, member portal, regatta entries, and committee reporting in one platform. Built for British Rowing affiliated clubs, university boat clubs, school programmes and masters squads. Replaces spreadsheets, WhatsApp polls, and the paper sign-out book in the boathouse.
Built for clubs affiliated to British Rowing. Live at Oundle Town Rowing Club on the Nene.
What is rowing club management software?
Rowing club management software runs a club's day to day operations: booking boats so two crews never claim the same eight, scheduling outings and ergs, taking attendance, building crew lineups and collecting subs. Row HQ is rowing club management software built for UK clubs, holding British Rowing numbers, swim tests and capsize drill records in the same member file as the bookings. Free up to 20 active members. Live at Oundle Town Rowing Club since 2025.
Why rowing clubs need more than generic club software
Generic club software was not built with a coxswain on the dock at 6am. Rowing is unusual: most members train as crews, not solo, so attendance only matters when you can pair it to a boat and a seat. A booking conflict can take an entire eight off the water. Selection trials need a lineup builder, not a calendar invite. The work that runs a rowing club - regatta entries, safety checks, coxswain swaps, captain's notes - has no good fit in software designed for tennis or netball.
Generic boat-booking apps fix only the booking layer. Spreadsheets and WhatsApp groups paper over the rest until they break. Row HQ was designed around how a rowing club actually runs: pre-session attendance for the coach, drag-and-drop crews, live boat availability, member portals that match how members engage, and admin dashboards built for the work captains and committees do. See the features in detail.
Built for British Rowing affiliated clubs
Affiliation admin is not an afterthought bolted onto a generic system. It sits in the same member record as everything else.
British Rowing membership on the member record
Membership type, BR number and renewal date live on each member. Filter the roster by status, pull a lapsed-members report before the season starts, and send renewal reminders without exporting to a spreadsheet first.
Water safety and capsize drill records
Swim test dates and capsize drill completion are stored per member and flagged when they expire. A member without a current record is highlighted before a coach can put them in a crew for an open-water outing.
Head races and regatta entries
Build crews for HORR, Fours Head, Schools Head and your own regatta. Run an eligibility check before you enter: active BR membership, current water-safety record, age-group restrictions. Ineligible members are highlighted automatically.
Annual returns without the re-keying
Export a structured member report covering membership type, age group and qualification status, aligned to the fields British Rowing collects.
What we do not claim
British Rowing does not publish a public API, and ClubHub is not open to third-party software. So Row HQ does not sync with ClubHub or BROE2, and nobody else can either. What Row HQ gives you is one place to hold that data alongside your bookings and crews, instead of a second spreadsheet. Automatic federation sync stays on the roadmap until British Rowing opens it up. Read the full detail on British Rowing and Row HQ.
What UK rowing clubs actually struggle with
If you run a rowing club, you already know these problems.
The Daily Reality
The Row HQ Solution
Sound familiar?
Built by a UK rowing club
We row on the Nene. We also write software. Every feature in Row HQ exists because we got fed up with the same problems you have. See what other clubs think.
Water Time First
Get crews on the water faster. Spend less time on admin.
Real Club Experience
10+ years rowing at clubs from university to masters level
Proper Software
Built by professional engineers, not cobbled together in a spreadsheet
We Use It Too
This runs at our own club. We are our own first users.
"We kept losing track of who was coming to sessions and which boats were free. Spreadsheets weren't cutting it anymore, so we built this."
Everything a UK rowing club needs to run
Outings, ergs, boat bookings, member records, head races and regattas. All in one web-based system. See it in action.
Outings and Erg Sessions
Schedule outings and ergs, take attendance, assign coaches. Members confirm with one tap.
Boat Booking and Fleet
Live availability with automatic conflict prevention, plus damage reports and maintenance logs.
Crew Selection
Drag-and-drop lineups, saved crews, availability checks, and separate permissions for coaches.
Head Races and Regattas
Entries, crew sheets, payment collection and eligibility checks in one place.
Member Portal
Members keep their own details current, see their squad, and check which boat they are in.
Committee Reporting
Attendance, boat usage and club activity over time, ready for the committee meeting.
Your Club Branding
Your colours, your logo, your own subdomain. It looks like your club, not like us.
Announcements and Alerts
Message the whole club or one squad. Cancellations and changes actually reach people.
Videos and Resources
Technique videos, safety procedures and club policies where members can find them.
Pricing
Monthly or annual, in pounds. No contracts. No setup fees. See full pricing details.
Rowing club management software FAQs
Looking for more? Visit our full FAQ page.
Rowing club management software handles the operational work specific to running a rowing club: outing and erg attendance, boat booking with conflict prevention, crew lineups, member portals, regatta entries, and committee reporting. It differs from generic club software because it understands that members train in crews, that a booking conflict costs an entire eight its outing, and that selection needs a lineup builder rather than a calendar invite. Row HQ is built for UK clubs that were running on spreadsheets and WhatsApp groups.
Row HQ stores British Rowing membership type, number and renewal date on each member record, and flags lapsed members before the season starts. It does not sync automatically with ClubHub or BROE2, because British Rowing does not publish a public API for third-party software. No other club system can do that either. Automatic sync is on our roadmap for the day British Rowing opens it up.
Yes. Swim test dates and capsize drill completion are stored per member with expiry flags. Members without a current record are highlighted before a coach can add them to a crew for an open-water outing.
Most clubs go live within a day. We handle the data migration.
We import it for you. Spreadsheets, member lists, boat inventories - send it over and we will get it into the system.
Yes. Set different permissions, schedules, and boat access per squad.
It checks boat availability before confirming. If someone else has the boat, you can't book it.
Yes. Small clubs tend to get the most out of it since they have fewer volunteers to handle admin. Under 20 active members it is free.
Founder-led email support during UK business hours, plus documentation and video tutorials. Same-day response on weekdays.
Yes. It works in any mobile browser. You can add it to your home screen.
TLS 1.3 in transit, AES-256 at rest, daily backups, UK-based servers (London), role-based access. Designed around UK GDPR. We never share your data.
Still have questions?
Comparing options? Rowing club software comparison, Row HQ vs spreadsheets, or membership management software for rowing clubs.