Rowing software for school rowing programmes
The platform UK schools run their rowing on. Junior welfare built in, parents stay informed, the school keeps full visibility - and the master in charge of rowing stops chasing WhatsApp messages.
No card needed. Setup in a day. Free roster import from your existing school list.
Why school rowing needs its own software
Rowing software for schools runs every operational layer of a school rowing programme from one platform: training scheduling, crew selection, junior welfare and emergency contacts, parent communication, regatta entries, bursar billing, and the audit trail the school requires. Row HQ is built for the way UK schools actually run rowing, from prep school to senior school, J14 squads through to first VIIIs at National Schools Regatta and Henley Royal Regatta junior events.
School rowing in the UK runs on a small staff and a lot of parent goodwill. There are under-18 welfare obligations, bursar oversight, and a churn of new rowers each September. The school rowing master, captain of boats, and committee balance training schedules around term dates, exams, and the long road to National Schools at Dorney. A generic "rowing club" tool that has no concept of parents, no bursar reporting, and no junior welfare layer cannot run a school programme safely. Row HQ has those three baked in from the start.
Three audiences, one platform
One platform, three groups. Coaches do the coaching. Parents get the schedule. The school keeps oversight without sitting in coaches' meetings.
Master in charge of rowing
Your MIC / head coach can:
- Schedule training across J14, J15, J16 and senior squads
- Build crew selections with full availability visibility
- Take attendance per session in one tap per rower
- Track erg scores and athlete progression
- Push announcements to a squad or whole programme
Bursar / school admin
The bursary office gets:
- Roster, attendance, and welfare audit trail
- Billing integration (Stripe or school invoicing)
- Trip and camp rosters with parental consent
- Real-time fleet inventory and maintenance log
- Year-on-year reporting for governors and council
Parents
Parents see in their phone:
- Training schedule, boathouse locations, pickup times
- Their child's crew for the next regatta weekend
- Camp rosters and consent forms
- Direct messaging to coaching staff
- School announcements about regatta season
See what each audience actually sees
Same data, three views. Tap a tab to see how Row HQ looks for coaches, the bursary, and parents.
Plan a session. Build the crew. Check who is on the water.
Track programme fees. Audit fleet condition. Pull attendance for the governors.
See your child's schedule. Get instant updates. Skip the four WhatsApp groups.
Built for the way school rowing actually works
Multi-squad management
J14, J15, J16, Senior, novice, girls, boys - every squad gets its own coaches, calendar, and roster while the MIC sees the programme-wide view.
Parent visibility without parent admin access
Parents see their own child's schedule, crew selections, and trip details. They don't see the back office. Coaches get one channel to push updates to families.
Aligns to the school year
Term dates, exam blackouts, half term, training camps, head and regatta weekends - all built into the scheduling layer.
Bursar billing integration
Charge programme fees through Stripe or via bursary invoice. Track who has paid, who is on a bursary, and who needs follow-up.
Reporting the school will accept
Attendance reports, welfare reports, and end-of-season reviews formatted for school council and governors.
Coach handover that doesn't lose data
When a coach moves on, the programme data stays. Roles transfer, history is preserved, no one walks out with the rowers' records on a personal laptop.
Privacy and welfare
Designed for under-18 protection from day one
A school rowing programme holds emergency contacts, medical notes, parental consent, and travel details for rowers under 18. Row HQ is built so that data is handled the way your bursar, your DSL, and your insurer expect.
- DSL / welfare officer role with full audit access
- Parental consent records timestamped on every trip and camp
- Encrypted cloud hosting
- Audit trail of every coach-rower interaction
- Encrypted at rest and in transit, no third-party trackers in the rower portal
Free up to 20 members. No card needed.
Get rowing software your bursary will sign off on
Free roster import, full feature access, and a real person walks you through setup. Most programmes are live within a day.
How a school programme actually uses Row HQ
Three workflows that come up every week of the season - and how Row HQ collapses each one.
Training scheduling
A coach plans a week of training in five minutes
Recurring session templates, squad-level overrides, and exam blackouts handled by the calendar. Rowers see updates the moment a session changes - no separate WhatsApp group.
- Recurring sessions templated per squad
- Auto-respects exam and academic calendar
- Instant update on every change
Bursar reporting
The bursary pulls termly reports in two clicks
Bursary dashboards roll up programme fees, bursary, attendance, and welfare events into export-ready reports. End the days of cross-referencing five different spreadsheets the night before a governors' meeting.
- Stripe billing + invoice tracking
- Attendance and welfare audit trail per rower
- Export to the formats most school councils already use
Parent communication
Parents stop asking what time pickup is
Every session, every regatta, every travel detail goes to the parent app. Updates go out the moment schedules change. WhatsApp groups and forwarded emails disappear from the coaching staff's evenings.
- Parent app shows their child only
- Instant updates on every schedule change
- Camp and consent forms in one place
School rowing without Row HQ vs with
A typical UK school rowing programme runs on three or four WhatsApp groups, a couple of Excel spreadsheets, a paper sign-on sheet at the boathouse, and a master in charge who spends most weekends reconciling all of it. Row HQ collapses that into one platform.
School rowing software FAQs
Is Row HQ designed for schools or just clubs?
How does Row HQ handle junior welfare and minor protection?
Where is our school's data stored?
How does Row HQ align with KCSiE and your safeguarding policy?
Can the bursary see across the rowing programme without running it?
How do parents access information without breaking the platform?
Will it work with our school management system?
Is Row HQ free for school programmes?
Keep reading
Get rowing software your bursary will actually accept
Free up to 20 members. No card needed. Setup in a day. Free roster import.