Rowing Management Software for New Zealand Clubs
Boat booking, training sessions, attendance, crew assignment, member portal, regatta entries, and committee reporting in one platform. Built for clubs affiliated with Rowing New Zealand and regional associations. Replaces spreadsheets, WhatsApp message threads, and paper sign-out sheets.
Built for clubs affiliated with Rowing New Zealand, regional rowing associations, and rowing programmes across Aotearoa New Zealand.
How does Row HQ handle a Maadi season?
Crews, entries and eligibility in one place, so the March scramble is a busy week rather than a crisis. Check Rowing NZ membership and water-safety records across a whole squad before entries close, keep parents informed without a separate mailing list, and see which boats are committed where. Free for clubs with up to 20 active members.
Everything here is measured against Maadi
A New Zealand club's year bends toward one week at Karapiro. Selection, seat racing, entries, accommodation, parent communication and the fleet all converge on Maadi, and the admin load arrives in a spike rather than a steady trickle. A spreadsheet that coped in October falls apart in March, at exactly the moment nobody has time to fix it.
The rest of the year has its own shape too: Rowing NZ affiliation returns, Rowing Connect registrations, regional association entries, and school partnership athletes who belong to a club and a college at the same time. Row HQ was built so the Maadi spike is a busy week rather than a crisis - crews and entries tracked in one place, parents kept informed without a separate mailing list, and the fleet visible to everyone who needs it. See the features in detail.
Built for Rowing New Zealand affiliated clubs
Maadi Cup and NZ Champs eligibility, water-safety records and Privacy Act obligations, handled in the same member record as your bookings.
Maadi Cup and NZ Champs eligibility
Check membership status, water-safety records and age-group restrictions across a whole squad before entries close. Ineligible rowers are flagged automatically rather than found on the day.
Rowing NZ membership on the member record
Membership category, number and renewal date on every member. Pull a lapsed-members report before the regatta season and send renewal reminders from the same screen.
Water-safety qualifications
Swim test and capsize drill dates stored per member with expiry flags, so nobody without a current record goes afloat in a crew boat.
Privacy Act 2020 and member communications
Member data handling and club messaging are built around Privacy Act 2020 obligations and UEMA consent rules, so your committee is not relying on a shared inbox and good intentions.
What we do not claim
Row HQ does not sync automatically with Rowing New Zealand's membership system. There is no public API for club software to read or write that data, so no third-party system can. Row HQ gives you one place to hold it alongside your bookings and crews. Read the full detail on Rowing New Zealand and Row HQ.
The Real Headaches Running an NZ Rowing Club
Community clubs, school programmes, university crews, masters squads - you already know these problems.
The Daily Reality
The Row HQ Solution
Sound familiar?
Made by rowers
We row. We also write software. Every feature in Row HQ exists because we got fed up with the same problems your club faces. See what other clubs think.
Water Time First
Get crews on the water faster. Spend less time on admin.
Real Club Experience
10+ years rowing at clubs from learn-to-row level to masters and university crews
Proper Software
Built by professional engineers, not cobbled together in a spreadsheet
We Use It Too
This runs at our own club. We are our own first users.
"We kept losing track of who was coming to sessions and which boats were free. Spreadsheets weren't cutting it anymore, so we built this."
What is included
Training schedules, boat bookings, member management, regatta coordination. All in one web-based system. See it in action.
Session Management
Schedule water sessions and ergs, take attendance, assign coaches.
Boat Booking and Fleet
Live availability with conflict prevention, plus damage reports and maintenance logs.
Crew Formation
Drag-and-drop crews, saved lineups, availability checks, and separate coach permissions.
Regatta Management
Maadi and club regatta entries, crew sheets and eligibility checks in one place.
Member Portal
Members keep their own details current and see which crew and boat they are in.
Attendance and Usage Reports
Attendance, fleet usage and club activity over time, ready for the committee.
Your Club Branding
Your colours, your logo, your own subdomain. It looks like your club, not like us.
Notifications
Message the whole club or one squad, and keep parents in the loop during Maadi.
Videos and Resources
Technique videos, safety procedures and club policies where members can find them.
Pricing
Monthly or annual, in NZD. No contracts. No setup fees. See full pricing details.
Rowing management software handles the operational work specific to running a rowing club: training session attendance, boat booking with conflict prevention, crew lineups, member portals, regatta entries, and admin reporting. It differs from generic club software because it understands that members train as crews, that a single boat conflict can take an entire eight off the water, and that Maadi Cup selection needs a lineup builder rather than a calendar invite. Row HQ is rowing club management software built for NZ clubs that were running on spreadsheets and WhatsApp message threads.
Most clubs are up and running within a day. We handle the data migration from your spreadsheets and Rowing Connect records.
We import it for you. Spreadsheets, member lists, boat inventories - send it across and we will get everything into the system before your first live session.
Yes. Set different permissions, schedules, and boat access per squad. Senior, novice, masters, and school partnership squads can all run under one club instance.
It checks availability before confirming any booking. If another crew has the boat, it cannot be booked. Per-squad access rules keep the right boats with the right squads.
Yes. Smaller clubs often see the biggest return because they have the fewest volunteers to absorb admin work. Community clubs and masters-focused boathouses run particularly well on it.
Founder-led email support from the UK (responses arrive during NZ morning from overnight work), plus documentation and video tutorials. Every club gets video onboarding, whatever band you are on.
Yes. It works in any mobile browser. You can add it to your home screen.
TLS 1.3 in transit, AES-256 at rest, daily backups, UK-based servers (London), role-based access. Designed to align with the NZ Privacy Act 2020 and its 13 Information Privacy Principles. We never share your data with third parties.
Still have questions?
Comparing options? Rowing club software comparison, Row HQ vs spreadsheets, or membership management software for rowing clubs.