Every event, under control
Run head races, regattas and club events without rebuilding the plan across spreadsheets, inboxes and group chats.
How does Row HQ manage rowing events and regattas?
Row HQ keeps each head race, regatta and club event in one calendar. Members register interest before the availability deadline, coaches link selected crews, and treasurers track optional entry fees. Venue pins, attached documents, reminders and results stay with the event, so trailer loading and marshalling plans do not disappear into group chats.
Event management is included throughout Row HQ. See the regional bands on our pricing page.
One event, five clear stages
The event record stays useful from the first notice through to the committee report.
Announce
Put the date in front of the club
Create the event once with its date, venue pin, availability cut-off and supporting files. Regattas, heads and volunteer days all sit in the same club calendar.
Attach the draw, marshalling notes or trailer-loading sheet to the event.
Collect
See who is ready to race
Members register interest and confirm availability before the deadline. The live response list gives captains and coaches a reliable pool before any boat is named.
A member response stays tied to that event instead of a WhatsApp thread.
Select
Connect the event to crew selection
Coaches use the confirmed responses when settling crews. The event links to the crew selection workflow, so rowers can follow the decision through their portal.
The crew record and the regatta record remain connected for later reporting.
Remind
Keep deadlines and money visible
Row HQ reminds members as the availability cut-off approaches, and replies reach the coach in real time. If the club adds an entry fee, the charges ledger shows the treasurer which entries are paid and which need a chase.
Card and bank-transfer payments appear against the same event charge.
Review
Keep the result after race day
Record the outcome when racing is done. Event history then feeds the admin reports used for participation reviews and the season summary.
Past events remain searchable when the next committee plans the calendar.
The old way versus the Row HQ way
See how the wider system worked for Oundle Town Rowing Club, or use our guide to what a regatta is before planning a first entry.
Without Row HQ
- Closing dates copied into somebody's personal calendar
- Availability chased across email and group chats
- Entries and fees split between several spreadsheets
- Trailer details and marshalling jobs sent as loose files
- Results filed away where the next committee cannot find them
With Row HQ
- One shared event calendar with visible cut-off dates
- Member interest and availability collected against the event
- Crew selection, entry charges and reminders linked together
- Venue pins and documents available before the trailer leaves
- Results retained in the club history and admin reports
What the events feature covers
The tools stay focused on the jobs clubs repeat for every fixture. Visit the product gallery for more real screens.
Club Event Calendar
Keep regattas, head races, socials and volunteer days in one calendar that members can check.
Availability Deadlines
Set a clear response cut-off and use reminders before coaches start final crew planning.
Interest and Availability
Members respond from their portal, giving coaches a current list of people who can attend.
Linked Crew Selection
Move from confirmed interest into coach tools, connect the event with training plans, and publish the outcome through the member portal.
Venue Details and Files
Share the map pin, directions, boating notes, trailer plan and attached event documents together.
Results and History
Keep race results with the regatta record and use the admin dashboard to review participation over time.
Event payments
Collect entry fees with the event
Add an optional fee in the club's currency. The charge sits in the club ledger, so event admin and payment follow-up use the same record.
- Members pay by card through the club's own Stripe account or choose bank transfer.
- The treasurer can see who has paid without checking a separate entry sheet.
- Unpaid entries can be chased directly from the payments dashboard.
The event goes into the member calendar
Rowers see the same date, details and response request on their phones, whether they are at the boathouse or loading the trailer.
Keep the rest of race day connected
Boat Booking
Reserve the right shells before the trailer plan is finalised.
Member Portal
Give each rower one place for responses, selections and event history.
Admin Dashboard
Review payments, participation and historic event records together.
Related reading
Crew selection tips for coaches Organising training sessions British Rowing affiliation and BROE2 workflowsUse the main FAQ for wider product questions, read what clubs say, or compare the regional bands on the pricing page.
Regatta and event management FAQs
Practical answers for captains, coaches and committee members planning the racing calendar.
Add the date, response deadline, venue map pin and the information members need before travelling. You can attach the draw, safety notes, marshalling rota, trailer plan or another event document to the same record. The page can cover a regatta, head race, club social or volunteer day, so members do not need to search old emails for the latest version.
Yes. Open the event to expressions of interest and set an availability cut-off. Members respond through their portal, while coaches watch the live list build. Crew planning then starts with people who have confirmed they can attend. The selected crew can be linked back to the event, keeping the response and selection records together.
No. Formal entries still go through the relevant British Rowing process. Row HQ handles the work inside the club before that submission: collecting interest, tracking the deadline, linking crew selections, holding event documents and keeping a record afterwards. This gives the person handling BROE2 one current source instead of several competing sheets.
A club can add an optional event fee in its own currency. Members pay by card through the club's Stripe account or by bank transfer, and the treasurer sees the status in the charges ledger. If a crew changes, coaches update the linked selection while the event page continues to hold the current venue and race-day information.
Yes. Record the outcome against the event once racing is complete. The result becomes part of the club's event history and appears in admin reporting, giving future committees a usable record of participation. It also means next season's planning can start with last year's events still easy to find.
Plan the next event in Row HQ
Give members, coaches and the treasurer one current record before the closing date arrives.
Free up to 20 active members, permanently. After that it is £15 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. VAT is not included. See full pricing