Rowing Club Management Software for US Programs Built for US Crews
Shell reservations, practice scheduling, attendance, lineup management, athlete portal, regatta entries, and Title IX reporting in one platform. Every boat, oar and erg sits in the same fleet list. Built for rowing programs across the US, UK, Australia, Canada, New Zealand, and Ireland. Replaces spreadsheets, GroupMe threads, and clipboard chaos.
Built for programs affiliated with USRowing and athletic departments across the US, plus rowing clubs in the UK, Australia, Canada, New Zealand, and Ireland.
What is rowing club management software for a US program?
Row HQ is rowing club management software for US athletic departments, college teams and community rowing clubs. It runs the week: shell reservations, practice scheduling, attendance, lineups, and the athlete and parent portals that keep rowers informed. Behind that it holds USRowing membership, SafeSport certification and Title IX participation counts on the same member record. Boats, oars and ergs sit in one fleet list. Free for clubs with up to 20 active members, no card required.
Why a rowing club outgrows team apps
Generic club software was not built with a coach on the dock before dawn. Rowing is unusual: rowers train in lineups, not solo, so practice attendance only matters when you can pair it to a shell and a seat. A reservation conflict can take an entire 8+ off the water, and the next boat out is a seat short. Splitting V8+, 2V8+, JV, and novice across one boathouse needs a lineup builder, not a calendar invite. The work that actually runs a US rowing program - regatta entries for HOCR or IRA, USRowing affiliation paperwork, athletic department reporting, Title IX participation tracking - has no good fit in software designed for soccer or basketball.
Generic boat-reservation apps fix only the reservation layer. Google Sheets and GroupMe threads paper over the rest until they break. Row HQ is rowing management software because every screen was built around how a US program actually runs: pre-practice attendance for coaches, drag-and-drop lineups, live availability on every boat in the fleet, athlete and parent portals, and admin reports built for AD reviews and Title IX audits. See the features in detail.
Built for USRowing member programs
Membership status, SafeSport certification and Title IX numbers sit in the same member record as practice attendance and lineups.
USRowing membership on the athlete record
Membership type, number and expiry live on each athlete. Filter the roster by status and pull a lapsed-membership report before the season opens, rather than cross-checking a spreadsheet against the USRowing portal.
SafeSport and water-safety certifications
Store SafeSport completion dates, swim-test records and coaching certifications per person, with expiry flags. Coaches and volunteers with a lapsed certification are highlighted before they are rostered.
Title IX participation reporting
Participation counts by squad and gender, exportable for the reporting your athletic department already has to file. High school and collegiate programs stop rebuilding this by hand each year.
Regatta eligibility checks
Before you enter a crew, run a check: active USRowing membership, current SafeSport, age-group and class restrictions. Ineligible rowers are flagged automatically.
What we do not claim
Row HQ does not sync automatically with the USRowing membership portal or with RegattaCentral. There is no open partner API available to us for either, so no third-party club system can do it today. What Row HQ gives you is one place to hold membership and certification data alongside your practices, boats and lineups, instead of a second spreadsheet. Read the full detail on USRowing and Row HQ.
What slows a rowing club down
If you run a community club, prep school crew, or collegiate program, you already know these problems. They are the same five every week: messages nobody reads, two crews on one boat, coaches doing admin on the dock, rowers guessing at the lineup, and dues still unpaid.
The Daily Reality
The Row HQ Solution
Sound familiar?
Coaches built this, not a software company
We row. We also write software. Every feature in Row HQ exists because we got fed up with the same problems your program has. See what other programs think.
Water Time First
Get lineups on the water faster. Spend less time on admin.
Real Program Experience
10+ years rowing across collegiate, junior, and masters programs
Proper Software
Built by professional engineers, not cobbled together in a Google Sheet
We Use It Too
This runs at our own club. We are our own first users.
"We kept losing track of who was coming to practice and which shells were free. Spreadsheets weren't cutting it anymore, so we built this."
Everything a rowing club needs
Practice schedules, boat reservations, equipment records, member management, regatta coordination. All in one web-based system. See it in action.
Training and Erg Sessions
Water sessions and erg training on one calendar, with attendance in one tap. Rowers log scores, intervals and personal bests, and can send them to Concept2 Logbook.
Shell Reservations
Live availability and conflict prevention for boats, oars, ergs and coaching launches, each with damage reports, a maintenance log and rigging notes.
Lineup Builder
Drag-and-drop lineups, saved boatings, availability checks, and separate coach permissions.
Regatta Management
Entries, crew sheets, fee collection and eligibility checks in one place.
Athlete and Parent Portal
Athletes keep their own details current, parents see the schedule, and technique video and team policies sit where everyone can find them.
Attendance and Title IX Reports
Participation counts by squad and gender, exportable for the reporting you already file.
Your Program Branding
Your colors, your logo, your own subdomain. It looks like your program, not like us.
Club Communication
Chat channels and direct messaging with safeguarding controls, member mail, and squad-targeted announcements. Push notifications reach phones when practice is canceled.
Dues and Payments
Take dues and event fees by card through your own connected Stripe account, with no platform fee. Bank transfer payments are tracked too, and members can pay from a prepaid balance.
Pricing
Monthly or annual. No contracts. No setup fees. See full pricing details.
Rowing management software handles the operational work specific to a rowing program: practice attendance, boat reservations with conflict prevention, lineup building, athlete and parent portals, regatta entries, and athletic department reporting. It differs from generic club software because it understands that rowers train in lineups, that shell conflicts cost an entire 8+ off the water, and that splitting varsity, JV, and novice across one boathouse needs a lineup builder rather than a calendar invite. Row HQ is built for programs running on Google Sheets, GroupMe, and clipboard sign-ins.
Most programs go live within a day. We handle the data migration from spreadsheets, GroupMe rosters, and SIS exports.
We import it for you. Google Sheets, member rosters, boat and equipment inventories, dues records - send it over and we will get it into the system.
Yes. Squads are simply groups: set different permissions, practice schedules, and shell access for each one. The athletic department gets a program-wide view.
It checks boat availability before confirming. Per-squad access rules stop novice crews taking varsity shells, and double-bookings are blocked at the database level.
Yes. Programs with parent visibility requirements, AD reporting, and Title IX participation tracking are first-class citizens. See the schools page for details.
Yes. Parents get their own role tied to their athlete. They see practice schedules, regatta entries, lineup assignments, and trip details for their athlete only.
Clubs take dues and event fees by card through their own connected Stripe account - Row HQ adds no platform fee, only Stripe's standard card processing fees apply. Bank transfer payments are tracked, a prepaid member balance is built in, and athletic department billing flows are supported for school programs.
Founder-led email support from the UK (overnight responses for US athletic departments - your morning starts with answers), plus documentation and video tutorials. Every program gets a video onboarding session.
Yes. It is fully responsive and works in any phone browser. Athletes can add it to their home screen for quick access.
TLS 1.3 in transit, AES-256 at rest, daily backups, UK-based servers (London), role-based access. CCPA / CPRA athlete rights honored. We never share program data with third parties.
Still have questions?
Comparing options? Rowing club software comparison, Row HQ vs spreadsheets, or membership management software for rowing programs.
More from Row HQ: free rowing calculators, rowing club management guides, free rowing club templates, the rowing glossary, our rowing club app page, or find rowing clubs near you.