Rowing Management Software Built for US Programs
Shell reservations, practice scheduling, attendance, lineup management, athlete portal, regatta entries, and Title IX reporting in one platform. Built for rowing programs across the US, UK, Australia, Canada, New Zealand, and Ireland. Replaces spreadsheets, GroupMe threads, and clipboard chaos.
Built for programs affiliated with USRowing and athletic departments across the US, plus rowing clubs in the UK, Australia, Canada, New Zealand, and Ireland.
What does Row HQ do for a rowing program?
Row HQ is rowing program management software for US athletic departments, club teams and community programs. It runs the week: shell reservations, practice scheduling, attendance, lineups, and the athlete and parent portals that keep everyone informed. Behind that it holds USRowing membership, SafeSport certification and Title IX participation counts on the same athlete record. Free for programs with up to 20 active members, no card required.
Why a rowing program outgrows team apps
Generic club software was not built with a coach on the dock before dawn. Rowing is unusual: athletes train in lineups, not solo, so practice attendance only matters when you can pair it to a shell and a seat. A reservation conflict can take an entire 8+ off the water. Splitting V8+, 2V8+, JV, and novice across one shell house needs a lineup builder, not a calendar invite. The work that actually runs a US rowing program - regatta entries for HOCR or IRA, USRowing affiliation paperwork, athletic department reporting, Title IX participation tracking - has no good fit in software designed for soccer or basketball.
Generic boat-reservation apps fix only the reservation layer. Google Sheets and GroupMe threads paper over the rest until they break. Row HQ is rowing management software because every screen was built around how a US rowing program actually runs: pre-practice attendance for coaches, drag-and-drop lineups, live shell availability, athlete and parent portals, and admin reports built for AD reviews and Title IX audits. See the features in detail.
Built for USRowing member programs
Membership status, SafeSport certification and Title IX numbers sit in the same athlete record as practice attendance and lineups.
USRowing membership on the athlete record
Membership type, number and expiry live on each athlete. Filter the roster by status and pull a lapsed-membership report before the season opens, rather than cross-checking a spreadsheet against the USRowing portal.
SafeSport and water-safety certifications
Store SafeSport completion dates, swim-test records and coaching certifications per person, with expiry flags. Coaches and volunteers with a lapsed certification are highlighted before they are rostered.
Title IX participation reporting
Participation counts by squad and gender, exportable for the reporting your athletic department already has to file. High school and collegiate programs stop rebuilding this by hand each year.
Regatta eligibility checks
Before you enter a crew, run a check: active USRowing membership, current SafeSport, age-group and class restrictions. Ineligible athletes are flagged automatically.
What we do not claim
Row HQ does not sync automatically with the USRowing membership portal or with RegattaCentral. There is no open partner API available to us for either, so no third-party club system can do it today. What Row HQ gives you is one place to hold membership and certification data alongside your practices, shells and lineups, instead of a second spreadsheet. Read the full detail on USRowing and Row HQ.
The Real Operational Headaches in US Rowing Programs
If you run a community club, prep school crew, or collegiate program, you already know these problems.
The Daily Reality
The Row HQ Solution
Sound familiar?
Coaches built this, not a software company
We row. We also write software. Every feature in Row HQ exists because we got fed up with the same problems your program has. See what other programs think.
Water Time First
Get lineups on the water faster. Spend less time on admin.
Real Program Experience
10+ years rowing across collegiate, junior, and masters programs
Proper Software
Built by professional engineers, not cobbled together in a Google Sheet
We Use It Too
This runs at our own club. We are our own first users.
"We kept losing track of who was coming to practice and which shells were free. Spreadsheets weren't cutting it anymore, so we built this."
Everything a rowing program needs
Practice schedules, boat reservations, athlete management, regatta coordination. All in one web-based system. See it in action.
Practice Management
Schedule practices and erg sessions, take attendance, assign coaches. Athletes confirm in one tap.
Shell Reservations
Live availability with automatic conflict prevention, plus damage reports and rigging notes.
Lineup Builder
Drag-and-drop lineups, saved boatings, availability checks, and separate coach permissions.
Regatta Management
Entries, crew sheets, fee collection and eligibility checks in one place.
Athlete and Parent Portal
Athletes keep their own details current and parents can see the schedule without asking.
Attendance and Title IX Reports
Participation counts by squad and gender, exportable for the reporting you already file.
Your Program Branding
Your colors, your logo, your own subdomain. It looks like your program, not like us.
Notifications
Message the whole program or one squad. Cancellations and changes actually reach people.
Videos and Resources
Technique video, safety procedures and team policies where athletes can find them.
Pricing
Monthly or annual. No contracts. No setup fees. See full pricing details.
Rowing management software handles the operational work specific to a rowing program: practice attendance, boat reservations with conflict prevention, lineup building, athlete and parent portals, regatta entries, and athletic department reporting. It differs from generic club software because it understands that athletes train in lineups, that shell conflicts cost an entire 8+ off the water, and that splitting varsity, JV, and novice across one shell house needs a lineup builder rather than a calendar invite. Row HQ is rowing club management software built for programs running on Google Sheets, GroupMe, and clipboard sign-ins.
Most programs go live within a day. We handle the data migration from spreadsheets, GroupMe rosters, and SIS exports.
We import it for you. Google Sheets, athlete rosters, shell inventories, dues records - send it over and we will get it into the system.
Yes. Set different permissions, practice schedules, and shell access per squad. The athletic department gets a program-wide view.
It checks shell availability before confirming. Per-squad access rules stop novice taking varsity shells, and double-bookings are blocked at the database level.
Yes. Programs with parent visibility requirements, AD reporting, and Title IX participation tracking are first-class citizens. See the schools page for details.
Yes. Parents get their own role tied to their athlete. They see practice schedules, regatta entries, lineup assignments, and trip details for their athlete only.
Programs take card payments from members through their own Stripe account - Row HQ adds no platform fee, only Stripe's standard card processing fees apply. Bank transfer tracking is built in, and athletic department billing flows are supported for school programs.
Founder-led email support from the UK (overnight responses for US athletic departments - your morning starts with answers), plus documentation and video tutorials. Every program gets a video onboarding session.
Yes. It is fully responsive and works in any phone browser. Athletes can add it to their home screen for quick access.
TLS 1.3 in transit, AES-256 at rest, daily backups, UK-based servers (London), role-based access. CCPA / CPRA athlete rights honoured. We never share program data with third parties.
Still have questions?
Comparing options? Rowing club software comparison, Row HQ vs spreadsheets, or membership management software for rowing programs.