Club Management App for Rowing Programs - Row HQ

Built for US rowing programs, not boat owners

The club management app US rowing programs actually use

Row HQ is the rowing club management app that handles shell reservations, practice scheduling, athlete dues, and crew lineups in one place - installable on any phone or desktop straight from the browser, no app-store gatekeeper. Athletes, coaches, and ADs all covered.

Set up your program free Watch a demo

No credit card. Setup in a day. Free data migration from spreadsheets, GroupMe, or whatever you have now.

My squad screen on the rowing program app showing upcoming practices and lineup assignments

Practice schedule list on the rowing program app

Coach dashboard on the rowing program app showing attendance and lineup planning

Regattas screen on the rowing program app showing entries

What is a rowing club management app?

A rowing club management app is a mobile and web platform that runs the day-to-day operations of a rowing program - shell reservations, practice scheduling, crew lineups, roster management, regatta entries, dues collection, and Title IX reporting - from a single login on any device. Athletes reserve shells and confirm practices from their phone. Coaches manage attendance and lineup selection. ADs handle roster, fleet, and finance. Row HQ is purpose-built for that job - NCAA varsity, prep school crew, and community boathouses - replacing the GroupMe threads, Google Sheets, and email chains most programs limp along with. See exactly how that compares to running on spreadsheets.

Who uses the app?

Four views, one program. Athletes, parents, coaches, and ADs each get the screen they need - not a watered-down version of someone else's.

Athletes & Parents

From their phone, athletes (and parents of high school crew) can:

Confirm or decline practices in one tap
See which shells are free and reserve one
Check their lineup for the next practice
Read program announcements and trip details
Pay dues, regatta fees, and trip costs

Tour the athlete portal

Coaches

From the same app, head and assistant coaches can:

See live availability before lineup selection
Build and publish V8+, 2V8+, 4+, and novice lineups
Take attendance with a single tap per athlete
Log erg scores, 2k splits, and training data
Push announcements to a boat, squad, or whole program

Tour the coach tools

ADs & Admins

On phone or desktop, the AD or program admin can:

Manage roster, sign-ups, and graduating seniors
Track shell maintenance, rigging, and damage logs
Run regatta entries, travel rosters, and event payments
Pull attendance, finance, Title IX and welfare reports
Hand the program over cleanly each season

Tour the admin dashboard

A real club management app, not a workaround

Most programs cobble together three or four tools that nearly work. Row HQ is one app, designed for rowing operations from the start.

Job to do

GroupMe / group text

Spreadsheet

Row HQ App

Confirm practice attendance

Manual poll, lost in scroll

Tab nobody updates

One tap, auto-recorded

Reserve a shell

Group chat negotiation

Static list, no live state

Live availability + reservation

Build a V8+ lineup

Coach DMs athletes

Manual reshuffle

Drag and drop with availability

Collect dues / regatta fees

Venmo chasing

Tracking column rotting

Stripe billing built in

Parent visibility for HS crew

Not really possible

Not possible

Built-in parent role + contacts

Hand over each season

Old admin holds the keys

Random Drive folder

Roles transfer in two clicks

Important distinction. Apps like Concept2, Hydrow, Ergatta, or Kinomap are fitness apps for individual rowers and indoor machines. They do not run a program. Row HQ is the program app. The two sit alongside each other on an athlete's phone, doing different jobs.

What is in the app?

Every feature is built for the way US rowing programs actually work - prep school, club, varsity, masters - and they all live in one app.

Practices

Schedule on-water and erg practices, send reminders, take attendance.

Shell reservations

Live fleet view, real-time reservations, no double bookings, damage flags.

Lineup selection

Build varsity, JV, and novice lineups from live availability, save preferred combinations, publish in one tap.

Athlete portal

Self-service profiles, attendance history, emergency contacts, in-app notifications.

Regattas & events

Regatta entries, training trips, banquets, travel rosters, payments, results.

AD dashboard

Roster, finance, fleet maintenance, Title IX, welfare and audit reporting.

See every feature in detail

A US college program rolls out Row HQ for one season, replaces three separate tools, and never goes back. We work with programs from prep schools and high school crew clubs to D1 boathouses across the East and West coasts.

Row HQ for US rowing programs

Prep schools, college crews, club programs

See what features are included

Rowing club management app FAQs

What is a rowing club management app?

A rowing club management app is a mobile and web platform that handles the day-to-day operations of a rowing program - shell reservations, practice scheduling, crew lineups, roster management, dues collection, and Title IX reporting - from a single login. Row HQ is built specifically for that job - NCAA varsity, prep school crew, and community boathouses - replacing the GroupMe threads, Google Sheets, and email chains most programs use.

How is this different from a Concept2 or Hydrow app?

Concept2 ErgData, Hydrow, Ergatta, and Kinomap are fitness apps - workouts and indoor machines. Row HQ is a program operations app - roster, fleet, scheduling, lineup selection, finance. Different problems, different software. Most athletes have one of each on their phone.

Do athletes need to install anything?

No. Row HQ is a progressive web app. Athletes open the program URL in their phone browser and add it to their home screen. From then on it opens full-screen like any app, with no app store in the way and no download to manage.

Will it work for our small program?

Yes. The same architecture serves a 30-rower club program and a 200-rower D1 college boathouse. Programs of up to 20 active athletes are free; above that you pay a flat monthly band by active member count, so smaller programs pay a small fee.

Does it support parent accounts for high school crew?

Yes. Parents of athletes under 18 get a separate parent role with visibility of practices, regattas, trip costs, and direct communication from coaches - without the parent appearing on the athlete roster or interfering with lineup selection.

How long does rollout take?

Setup is roughly four hours. Roster import from your existing list is automatic. Full rollout to athletes is typically a week, staged: coaches first, captains second, full roster in week two. Most programs run a parallel announcement on their existing GroupMe during the first fortnight, then archive it.

Is Row HQ really free?

Yes - free for good for programs of up to 20 active athletes. No credit card, no feature limit. Above 20 athletes you pay a flat monthly band based on active member count, with every feature included on every band.