Regatta and Event Management for US Rowing Clubs

Row HQ runs the full lifecycle: create the regatta in the system, open expressions of interest to athletes, build lineups from the responders, lock entries before the deadline, and record results after racing. Each event has its own page that athletes see in the app, with the closing date, fee, and which categories the program is entering. Athletes tap to register interest and the head coach takes it from there. The system handles entries for HOCR, IRA, EARC, USRowing Youth Nationals, head races, and dual races equally well - it is the same workflow whether you are entering one shell or twenty.

Yes - that is the standard workflow. Most programs open expressions of interest several weeks before the entry deadline so coaches can see who is available before they finalize lineups. Athletes see the regatta in their feed, tap "interested", optionally pick which events they want to race, and add a note (e.g. "available all weekend except Sunday morning"). Coaches see the responses live in the lineup builder and pick the squad from the people who actually said yes - no chasing round to find out who is in.

The events module reads the USRowing fixtures calendar so common regattas can be set up in a few clicks with the right closing date pre-populated. We do not push entries to USRowing directly - their entry system runs through the USRowing portal and Regatta Central, and is not open to third parties - but the data export gives you everything you need to drop into the USRowing or RegattaCentral portals in the right format. The result: program records lineups internally, hits the deadline with no manual rekeying, and keeps a record of who raced in which shell for season-end reporting and Title IX participation tracking.

The lineup builder allows last-minute substitutions on race day with a clear audit trail. If an athlete is sick on race morning, the head coach swaps in the spare from their phone, and everyone affected (the new rower, the coxswain, the launch driver) gets a notification within seconds. The original entry is preserved alongside the actual race-day lineup, so if the regatta organizer asks who actually raced in the V8+ at 09:42, you have a definitive record. Substitutions also flow into the post-event results so credit goes to the right people.

Yes. After the event, the head coach records each lineup's result against the relevant entry - finishing time, position, head time, opponent. Results show on each athlete's profile, on the program's public results page (if you choose to publish), and feed into season-end reporting and AD reviews. Over time the system builds a results history per athlete, useful for selection ("she has won three medals in the V4x") and for the head coach's annual report. The data exports to CSV for programs that publish to a website.