Rowing Club Management Software Built Around Rowing
Run boat booking, training sessions, attendance, crew lineups, member records and racing from one place. Built for community clubs, universities, schools and masters squads that have outgrown spreadsheets and group chats.
Available to clubs in six countries. Live at Oundle Town Rowing Club on the Nene.
What is rowing club management software?
Rowing club management software brings boat booking, sessions, attendance, crew lineups, member records and racing into one system. Row HQ is built around the way rowing clubs work, with the right local membership and safety fields. Clubs pay nothing while they have 20 active members or fewer. Oundle Town Rowing Club has run it since 2025.
Why general club software falls short
A rowing session depends on the people, seats and boat lining up. A calendar can show when an outing starts, but it cannot prevent two crews taking the same eight or help a coach rebuild a lineup after someone drops out.
Row HQ connects attendance, crew selection, the fleet and member records. Country-specific membership and safety fields sit in the same system, without forcing every club into one federation's process. Review each workflow.
Proven in a working rowing club
Oundle Town Rowing Club has used Row HQ since 2025. Its weekly admin fell from roughly ten hours to about one. That result comes from keeping the club's everyday work together, not from adding another system to maintain. Read more club feedback.
Built from club work
The product grew from the jobs Oundle needed to handle every week.
Setup help included
We help move existing member and fleet data into the system.
Data protected
TLS, encryption, backups and role-based access protect club data.
Support from the builders
Email questions are answered by the people who build Row HQ.
Roughly ten weekly admin hours reduced to about one.
One place for the work between outings
Plan sessions, manage the boat rack, keep member records current and organise racing and entries. It runs in the browser, with nothing to install. See the product.
Outings and Erg Sessions
Publish the week, collect availability and assign each session to a coach.
Boat Booking and Fleet
Show live availability, stop clashes and record damage or maintenance against each hull.
Crew Selection
Build seat-by-seat lineups, save combinations and give coaches controlled access.
Racing and Entries
Keep entries, crew sheets, fees and eligibility checks together.
Member Portal
Let members update details, find their squad and check their seat.
Committee Reporting
Review turnout, boat use and club activity without rebuilding a spreadsheet.
Your Club Branding
Your colours, your crest, your own subdomain. Members see the club, not the software.
Announcements and Alerts
Reach the whole club or a single squad. A cancellation lands before anyone leaves the house.
Videos and Resources
Technique clips, safety procedure and club policy, kept where members will actually look.
Start free. Pay when the club grows.
The first 20 active members cost nothing. Larger clubs choose a flat band in their own currency. Check the bands for your country.
Move the club out of spreadsheets without a risky switch
Create the space first. We will help bring the existing records across.
Bring current records
Move member and fleet data with help
Keep the club identity
Use its crest, colours and web address
Speak to the builders
Get direct answers when something is unclear
It connects the work unique to a boathouse: who is attending, which hull is free, where each athlete sits, what the member record contains and what the committee needs to review. Row HQ replaces the handoffs between calendars, booking sheets, forms and group chats with one browser-based system.
Each regional setup uses its own currency, rowing terms, membership identifiers and safety fields. The underlying product stays consistent, but a club is not forced to copy the process of a federation in another country.
Yes. Send the current member list, fleet inventory and other working spreadsheets. We help place that information into the right records before the club invites everyone in.
Row HQ checks the live fleet calendar before confirming a reservation. A second crew cannot claim a boat that is already committed at that time.
Transport security, encryption, backups and permission controls cover the stored club data. Access follows each person's role, so ordinary members do not receive committee or coaching rights.
The people building Row HQ answer the support inbox. The help material also covers common setup and day-to-day tasks.
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