Rowing Software for Canadian Schools

Built for CSSRA and provincial secondary school rowing

Rowing software for Canadian high school rowing programs

The platform Canadian secondary school rowing programs run on. Junior welfare built in, parents stay informed, the school keeps full visibility - and the head coach stops chasing group chats.

Book a demo Set up your club free

No credit card. Setup in a day. Free roster import from your existing school list.

Coach dashboard showing squad attendance and crew planning for a Canadian secondary school rowing program

Why Canadian high school rowing needs its own software

Rowing software for Canadian schools runs every operational layer of a secondary school rowing program from one platform: training scheduling across the indoor erg winter and the outdoor spring-to-fall season, crew selection, junior welfare and emergency contacts, parent communication, regatta entries (the CSSRA championship at Martindale Pond in St. Catharines, provincial school regattas under Rowing Ontario or Rowing BC, and local club opens), school billing, and the audit trail the school requires. Row HQ is built for the way Canadian secondary school rowing programs actually operate, from the September return through to the road to CSSRA.

Secondary school rowing in Canada runs on small coaching staffs and a core of committed parent volunteers. There are under-18 welfare obligations, school administration oversight, and a steady churn of new rowers each September. Coaches split the year between a long indoor erg season through the winter and an outdoor season that runs spring to fall, all while balancing training around exam periods, the school calendar, and the build-up to provincial championships and the Canadian Secondary Schools Rowing Association regatta. Coaching typically follows the NCCP pathway and clubs work under Rowing Canada Aviron and provincial Safe Sport expectations. A generic "rowing club" tool that has no concept of parents, no school reporting, and no junior welfare layer cannot run a secondary school program safely. Row HQ has those three built in from the start.

Three audiences, one platform

One platform, three groups. Coaches do the coaching. Parents get the schedule. The school keeps oversight without sitting in coaches' meetings.

Head coach / coach of rowing

Your head coach can:

Schedule training across the winter erg season and the outdoor water season
Build crew selections for provincial regattas and CSSRA with full availability visibility
Take attendance per session in one tap per rower
Track erg scores and rower progression
Push announcements to a squad or whole program

School administration / business office

The school administration gets:

Roster, attendance, and welfare audit trail
Billing integration (Stripe or school invoicing)
Trip and camp rosters with parental consent
Real-time fleet inventory and maintenance log
Year-on-year reporting for the school board and council

Parents

Parents see in their phone:

Training schedule, boathouse and erg room locations, pickup times
Their child's crew for the next regatta weekend
Camp rosters and consent forms
Direct messaging to coaching staff
School announcements about the CSSRA and provincial season

See what each audience actually sees

Same data, three views. Tap a tab to see how Row HQ looks for coaches, the school administration, and parents.

Plan a session. Build the crew. Check who is on the water.

Coach editing a training session for the senior squad

Coach assigning rowers to crews for the CSSRA regatta

Coach availability and weekly schedule view

Track program fees. Audit fleet condition. Pull attendance for the school board.

School administration managing program fees and outstanding balances

Program-wide attendance record across all squads

See your child's schedule. Get instant updates. Skip the four group chats.

Built for the way Canadian high school rowing actually works

Multi-squad management

Junior, senior, novice, girls, boys, co-ed - every squad gets its own coaches, calendar, and roster while the head coach sees the program-wide view across all crews.

Parent visibility without parent admin access

Parents see their own child's schedule, crew selections, and trip details. They don't see the back office. Coaches get one channel to push updates to families instead of running four separate group chats.

Aligns to the Canadian rowing year

Term dates, exam blackouts, the winter erg season, spring launch, training camps, provincial championships and the CSSRA lead-up - all built into the scheduling layer.

School billing integration

Charge program fees through Stripe or via school invoice. Track who has paid, who needs follow-up, and pull GST/HST-ready financial reports in CAD.

Reporting the school will accept

Attendance reports, welfare records, and end-of-season reviews formatted for school boards, councils, and program review.

Coach handover that doesn't lose data

When a coach moves on, the program data stays. Roles transfer, history is preserved, and no one walks out with the rowers' records on a personal laptop.

Privacy and welfare

Designed for under-18 protection from day one

A secondary school rowing program holds emergency contacts, medical notes, parental consent, and travel details for rowers under 18. Row HQ is built so that data is handled the way your school administration, your principal, and your insurer expect - and it supports the Safe Sport and vulnerable sector screening duty of care your club already carries under Rowing Canada Aviron and its provincial associations.

Designated welfare officer role with full audit access
Parental consent records timestamped on every trip and camp
Encrypted cloud hosting
Audit trail of every coach-rower interaction
Encrypted at rest and in transit, no third-party trackers in the rower portal

PIPEDA Aligned

Cloud-Hosted

Encrypted in transit and at rest

Audit Log

Parental Consent Records

Safe Sport aware

Free up to 20 members. No card needed.

Get rowing software your school administration will sign off on

Free roster import, full feature access, and a real person walks you through setup. Most programs are live within a day.

Set up your club free Book a 20-min walkthrough

How a Canadian high school program actually uses Row HQ

Three workflows that come up every week of the season - and how Row HQ collapses each one.

Coach editing a training session in the Row HQ scheduling interface

Training scheduling

A coach plans a week of training in five minutes

Recurring session templates, squad-level overrides, and exam blackouts handled by the calendar - whether it is a winter block of erg sessions or a full week on the water in the spring. Rowers see updates the moment a session changes - no separate group chat needed.

Recurring sessions templated per squad
Handles the winter erg block and the outdoor water season
Instant update on every change

See the scheduling tools

School administration dashboard showing program fees and outstanding balances

School reporting

The school office pulls term reports in two clicks

School administration dashboards roll up program fees, attendance, and welfare events into export-ready reports. End the days of cross-referencing five different spreadsheets the night before a school board meeting.

Stripe billing + invoice tracking in CAD
Attendance and welfare audit trail per rower
Export to formats most Canadian school boards already use

See the admin dashboard

Announcement log showing messages sent to parents

Parent communication

Parents stop asking what time pickup is

Every training session, every regatta, every travel detail goes to the parent app. Updates go out the moment schedules change. Group chats and forwarded emails disappear from the coaching staff's evenings.

Parent app shows their child only
Instant updates on every schedule change
Camp and consent forms in one place

See the member portal

High school rowing without Row HQ vs with

Job to do

Group chat + spreadsheet

Row HQ

Training attendance

Manual head count, parent group chat

One tap, parent gets an instant update

Crew selection for CSSRA or provincials

Whiteboard at the boathouse

Live availability, drag and drop, published

Parent emergency contact

Word document on coach's laptop

Built-in, encrypted, school-accessible

Tracking who has paid program fees

Manual spreadsheet, office chases

Stripe + invoice tracking, school dashboard

End-of-season school report

Two days of compiling

Click "export"

Coach handover at end of season

Files on personal laptop

Roles transfer, history preserved

A typical Canadian secondary school rowing program runs on three group chats, a couple of spreadsheets, a paper sign-in sheet at the boathouse, and a head coach who spends most weekends reconciling all of it. Row HQ collapses that into one platform.

How Canadian high school rowing runs on Row HQ

For CSSRA crews and provincial school rowing programs

See pricing

School rowing software FAQs

Is Row HQ designed for schools or just clubs?

Both. The same platform supports Canadian secondary school rowing programs, university boat clubs, and community clubs. Schools get specific features around school billing, parent visibility, welfare officer roles, and audit reporting. Each program toggles which features they need at setup.

How does Row HQ handle junior welfare and minor protection?

Every rower record can have multiple parent or guardian contacts. Coach-rower interactions are logged. Designated welfare officer roles get full visibility, which supports the vulnerable sector screening and Safe Sport practices your club already runs. Camp and trip rosters require parental consent before travel is confirmed. Communication channels are fully auditable.

Where is our school's data stored?

Your school's data is held on hardened enterprise cloud infrastructure in a UK data centre (London) under UK GDPR, encrypted at rest and in transit. PIPEDA permits cross-border transfer where the receiving jurisdiction provides comparable protection, so we can share the standard transfer paperwork on request alongside our sub-processor list - the documentation most schools need for their PIPEDA review. If Canada-only data residency is a hard requirement for your board, raise it before signup - we do not run a Canada-region tenancy today, but we can walk your reviewer through the safeguards.

How does Row HQ align with PIPEDA and provincial privacy rules?

Row HQ treats every minor record as parent-accessible by default. Parents can see their own child's data, request a full export at any time, and revoke consent in writing. Coach-rower communication is logged. Retention rules can be configured to delete records on program exit or graduation.

Can the school administration see across the rowing program without running it?

Yes. The school administration gets a read-only view of the full program: roster, attendance, welfare events, finance, fleet condition. They don't need to attend coaches' meetings to stay informed. Year-end reports export to formats most school boards and councils already request.

How do parents access information without breaking the platform?

Parents have a parent role tied to their child's record. They see their own child's schedule, crew, regatta entries, and trip details. They cannot see other rowers, the coach's back office, or financial records. In-app updates keep them informed without flooding their inbox.

Will it work with our existing school information system?

Most schools use Row HQ alongside their existing student information system rather than replacing it. We import rosters from CSV at the start of each term and export attendance and finance reports for the school. Direct integrations are on the roadmap.

Is Row HQ free for school programs?

Programs with up to 20 active members use the full platform free, for good - no card, no feature limit. Above 20 members you pay a flat monthly band in CAD by active member count, with every feature included on every band.