Admin Dashboard for New Zealand Rowing Clubs

Every club has someone drowning in the paperwork side: membership lists, subs collection, attendance records, fleet upkeep, regatta entries, Rowing New Zealand returns, committee reporting. Rowing club admin software is the system that absorbs all of it. With Row HQ, that work lands in one admin dashboard where committee members log in, check the numbers, and generate whatever report the meeting needs - no spreadsheet in sight. It suits how New Zealand clubs actually function, whether that is a school squad building toward Maadi Cup week at Lake Karapiro or a small-town club rowing off a river pontoon.

Member retention split by category. Turnout and fill rate for each session. Subs status in NZD. Hours on the water per boat. Regatta entries and how the crews placed. Qualifications approaching expiry, from first aid to safety certificates. Income tracked against the budget the AGM approved. Every headline figure links to its source records, so "subs outstanding" becomes a named list in one tap. And because updates land the moment a member confirms, pays, or edits a profile, the committee is always reading live data, never last month's snapshot.

Yes. Association returns, member lists for your regional association, and regatta entry CSVs arrive already shaped for the body that wants them. What used to be an evening of copying columns becomes a two-minute job: run the export, download, submit. The files include membership counts by category, age and gender breakdowns, under-18 safeguarding flags, and who currently holds which qualification. On top of that, custom CSV exports cover AGM season - membership trends, fleet workload, and the financial summary each come out in a couple of clicks.

Yes, though it keeps its feet on the ground. The forecast takes your active members and their billing cycles, adds probable joiners from the trial pipeline, and projects the coming months' subs income in NZD. Members drifting toward lapse - attendance dropping, renewal date looming - are flagged so someone can check in before they go. It makes no attempt to replace proper accounting software; the treasurer keeps the ledger elsewhere. What it provides is a realistic next-quarter subs picture, exactly what budget planning and the AGM cashflow discussion require.

Reminders are tied to each member's expiry date and fire at whatever intervals the club configures; out of the box that is 30, 14, and 3 days ahead. Early messages stay light ("subs due shortly, renew here") and the tone firms as the date closes in. Anyone still unrenewed at the deadline is marked inactive automatically, their app access pauses, and the admin gets an alert. The renewal email itself carries the payment step - Stripe card or bank transfer details, per the club's setup - so nobody on the committee spends spring evenings chasing thirty stragglers.