Admin Dashboard for New Zealand Rowing Clubs

Rowing club admin software is the back-office system that handles everything a captain, secretary, or treasurer used to do in spreadsheets and email - membership records, subs collection, attendance reporting, fleet utilisation, regatta entries, Rowing New Zealand affiliation records, and committee dashboards. Row HQ rolls all of that into a single admin dashboard where committee members log in, see the metrics that matter, and run the reports they need without touching a spreadsheet. It is designed around how NZ rowing clubs actually operate, not adapted from generic membership software built for netball or cricket.

The admin dashboard tracks member retention by category, training session attendance and fill rate, subs payment status, fleet utilisation per boat, regatta entries and results, qualification expiries (coxing, water-safety, first aid), and revenue versus expenses against the club budget. Each metric drills into the underlying records. The dashboard refreshes in real time as members confirm sessions, pay subs, or update their profiles - so committee meetings work off current figures, not last month's.

Yes. The system generates member lists and affiliation data in CSV format suitable for Rowing Connect re-registration records and regional association reporting. Custom CSV exports for committee meetings and AGM packs (membership trends, fleet utilisation, financials) are ready in a couple of clicks. Particularly useful for clubs working through the Incorporated Societies Act 2022 re-registration requirements - having clean, exportable membership data makes the constitution compliance process much more straightforward.

Yes - in a useful, conservative way. The dashboard projects monthly subs revenue based on current active members and their billing cycles, plus expected new joiners from the trial pipeline. It flags renewal risk (members who have stopped attending and are likely to lapse) so committees can intervene before someone drops off. It does not replace proper accounting, but it gives the treasurer a credible view of the next quarter's subs income - enough for budget planning and the AGM cashflow forecast.

The system tracks each member's subscription period and sends a renewal reminder at configurable intervals before expiry (default: 30, 14, and 3 days out). If a member does not renew by the cut-off, the system automatically marks them inactive and the admin sees an alert. Members can pay direct from the renewal email via Stripe card payment. No more secretary chasing individual subs at the start of the season when the Maadi campaign needs all your attention.