Run the club from one reliable record
Bring members, subs, permissions and committee reporting into the same club system. Replace the folders passed between volunteers before regatta season gathers pace.
What club work belongs in the Row HQ admin dashboard?
Row HQ gathers member accounts, subscriptions, renewal status, officer permissions and export files into one admin area. The secretary can maintain a current roll, the treasurer can read the live charges ledger, and committee jobs can be shared without one common login. That club history remains available when new volunteers take over before the next rowing season.
All plans include the committee dashboard. View New Zealand pricing by club size.
Work through the committee desk
These four screens cover the regular jobs between membership opening, Maadi Cup preparation and the annual handover.
People
Keep every member easy to place
Search by role, activity, custom label or rowing standard. From one profile an officer may revise access, suspend the account, send a password reset or remove someone no longer attached to the club.
Labels and ability levels keep school crews, masters and club squads distinct.
Subscriptions
Read the subscriptions position at once
The ledger shows every charge with its member, deadline and status. Cards settle through the club's own Stripe connection, bank payments can be recorded by hand, and mistakes can be reversed without deleting the history.
Invoices are available as PDFs and can also be emailed from the charge screen.
Memberships
Separate renewed members from stragglers
The secretary sees settled and outstanding memberships together. A reminder can go to the remaining people immediately, while automatic renewal runs continue behind the view and record their outcome.
The follow-up list shortens as members complete their renewal.
Exports
Build the season files once
Take member, payment, attendance and event response records out as CSV. Xero and QuickBooks files support the accounts process, and the club owner can receive a full JSON export for a portable copy.
The download area distinguishes committee reports, accounts imports and the owner dataset.
Why should the club own its admin record?
A change of secretary or treasurer should not mean starting again from attachments and handwritten notes.
Records held by volunteers
- Subscription figures are copied between a bank file and several sheets.
- Committee members text rowers individually about money still owing.
- The useful history sits in the outgoing secretary's mailbox.
Records held by the club
- A current ledger keeps charges, payments, reversals and totals together.
- Direct reminders and automatic renewals reduce manual chasing.
- The next committee inherits the record rather than a folder dump.
Committee tools that fit a rowing season
The workflow is proven in the Oundle Town RC story. Adapt the same clear ownership to your club, school programme and regatta calendar.
Member account management
Assign roles, pause access, issue resets and classify members by labels or rowing levels. The member portal lets each rower maintain their own details.
Subscriptions and invoices
Track Stripe card money, bank receipts, invoices and outstanding balances. Membership management keeps the renewal and its payment record connected.
Separate officer permissions
Give the treasurer, secretary and coaches only the areas relevant to them. Owner keys stay restricted, and sensitive access is recorded.
Committee position history
Store committee terms, positions and the serving officers. Responsibility for regattas and club functions remains clear through each handover.
Data and accounts files
Export attendance from training sessions and records connected with boat bookings. CSV, Xero, QuickBooks and owner JSON formats are provided.
Guided setup with support
Follow the setup wizard and checklist, then send Row HQ a support ticket from admin when needed. Apply club branding after launch tasks. Check the security notes.
Carry the committee desk to the lake
A membership query can surface beside the trailer or at Lake Karapiro. Authorised officers can use mobile access to check the current club record without postponing the answer until they reach home.
- Open the administrative menu and live summary figures by phone.
- Look up a subscription charge while helping a member.
- Respect the same officer permissions on desktop and mobile.
Committee dashboard FAQs
What New Zealand club officers need to know before moving records into Row HQ.
The club owner selects the areas each person can use. The secretary may receive member and renewal tools, the treasurer may handle the ledger, and coaches may open their designated sections. Each officer has a separate account. Owner keys remain restricted, and permissions can be changed when the committee rotates.
The club may take cards through its own connected Stripe account or record bank transfers. Each charge retains the member, deadline and payment state. An authorised user can reverse an error, generate a PDF invoice or send that invoice by email. Reminder actions focus follow-up on subscriptions that have not been settled.
Yes. Settled and outstanding memberships are separated on the renewal screen. The secretary can contact the remaining members with one reminder action and review what automatic renewal runs have processed. Account activity, labels, skill levels and roles help sort the full club roll without a second list.
The system produces CSV files for members, charges, attendance and event responses. It also supplies Xero and QuickBooks import formats for accounts work. The club owner can obtain a full JSON export. These options cover routine reporting and give the incoming committee a portable copy of the club record.
A guided wizard and task checklist cover the main configuration work. Officers can raise support tickets to Row HQ from the admin section when they need assistance. The owner can complete the foundation first, then add the secretary, treasurer and coaches with permissions that match their committee jobs.
Prepare a handover the next committee can use
See membership, subscriptions and exports working around your club season.
Free up to 20 active members, permanently. After that it is NZ$33 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing