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Record subs, regatta entry costs, session fees and unexpected charges in one ledger. Members pay into the club's Stripe account or use bank transfer. There is no Row HQ platform fee.
Yes. Row HQ holds membership subs, race entries, session fees and one-off member charges on one ledger. The club allows card, bank transfer or both by category. Card funds settle through the club's own Stripe connection, and the treasurer marks bank deposits against their matching charges.
No payment module needs to be added. Every band, including the free band, has the same tools. Find the right club size on the New Zealand pricing page.
Small committees can keep charges moving from the first renewal notice to the final accounts export.
List money due
Raise annual subs, entry fees, paid sessions and one-off items. Tell Row HQ which categories accept Stripe cards, bank transfer or either.
The treasurer can filter charges by status and open the history behind any item.
Clear arrears
Paid and unpaid memberships appear together for the membership secretary. A club-branded prompt can go to one member or the full outstanding group.
Automatic renewal schedules raise the next membership charge when due.
File accounts
Download a normal ledger CSV, the Xero bank-statement CSV or the QuickBooks three-column CSV. The files are prepared from received club payments.
Accounting data is exported as CSV; Row HQ does not run a live Xero or QuickBooks sync.
Review
Use the club admin area to find the original item and payment history. Stripe card detail includes the processing fee, net amount and payout date.
Finance sits alongside the other records the committee already manages.
Money stays under club control
Your committee connects the club's Stripe account. Stripe settles card income in that club balance. Row HQ never holds the proceeds and does not charge a percentage or other platform fee on the member payment.
Normal Stripe processing charges still apply. Their live value, the resulting net amount and the payout date appear on the charge record.
Stripe handles the card while the club remains the account holder.
One record explains the amount, member, payment path and any later correction.
The useful detail is visible without turning Row HQ into a complicated accounting package.
Choose cards, bank transfer or both for a category. New Zealand transfer information is presented to the member, and the display uses the club currency.
Create an emailed or downloadable PDF with the logo, contact and registration details. The New Zealand tax label is GST. Stripe provides its card receipt without a fee.
Run membership renewals automatically, repeat an extra such as a rack fee, or add the same once-only charge to a selected set of members.
Open the current paid and unpaid list before contacting anyone. Send a single or bulk branded reminder, with online payment waiting in the member portal.
Export the main ledger, Xero bank-statement layout or QuickBooks three-column layout. Payments attached to regattas and events are part of the same income data.
Refund a full card transaction through Stripe, or reverse an offline payment to pending. Leaving or cancelling a chargeable training session voids the item automatically.
The treasurer can manage pay-per-row use and event entry money without starting another workbook.
Enable a balance for members who pay per row. They can load it by card, and the treasurer may record cash. Rowing fees deduct automatically. Refunds return to the balance or card correctly, and members see the result in their own profile.
Put a fee on a session or recurring template, then select the attendance types liable to pay. An attending response raises it. Withdrawal or cancellation voids it. Any race entry fee remains clearly categorised.
The Oundle Town Rowing Club case study gives a wider view of club records in Row HQ.
Allow card, bank transfer or both for each category.
Schedule subs, repeat an extra or use a group charge.
Stripe reports card results; transfers are marked by the treasurer.
Deal with reminders and refunds, then export money received.
The profile holds each person's charge history and outstanding items. Card payment is available online where the club permits it. Members attached to multiple clubs also see a combined payment summary.
Reach finance, memberships and committee records together.
Keep race entries connected with their charges.
Let actual session attendance determine the fee.
Explore the complete Row HQ toolkit, view club-size pricing, or learn from Oundle Town Rowing Club.
Straight answers about possession of funds, fees, bank deposits and accounting files.
The club's account receives them. The club connects Stripe directly, and card proceeds settle in its own Stripe balance. Row HQ does not take possession of the income. Every card charge can show the processing fee, the net amount left and its payout date.
No. Row HQ adds no platform fee to any club charge. Stripe's standard processing fees remain relevant to card payments. The treasurer sees the live Stripe cost on the payment detail instead of relying on a fixed example rate.
A payment category may offer bank transfer, card, or a choice. The member receives country-aware New Zealand bank details. When that deposit appears, the treasurer records it manually against the open member charge. Non-US Row HQ accounts use the word "Cheque."
For a card payment, the full refund runs through Stripe from the Row HQ charge page. An offline transaction can be reversed so the member item returns to pending. Where a wallet was used, the money returns to the wallet balance or card correctly.
No. Accounting is a file-based handover. The club can download its ledger CSV, a Xero bank-statement CSV or a QuickBooks three-column CSV for received money. Row HQ does not describe these downloads as a live connection.
No. The free band has the same payments feature set as every other band. Renewals, group charges, reminders, invoices, refunds, session billing, the optional wallet and CSV exports are included. Stripe's standard fees still apply when a member chooses card payment.
Use one payment history for subs, racing and training while the club retains its own Stripe balance.
Free up to 20 active members, permanently. After that it is NZ$33 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing
Start free with up to 20 members.
Use every Row HQ feature with your own boats, crews and sessions. No card. No time limit.
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