One plan from shed to lake
Keep names, seatings and regatta instructions together, so the squad is not piecing race day back together from old sheets at Karapiro.
How do New Zealand clubs manage regattas in Row HQ?
A fixture in Row HQ starts on the club calendar and ends in the racing record. Rowers put their names down before closing, coaches connect the boat seatings, and the treasurer follows optional fees. Lake directions, draws, trailer files, reminders and results stay together for Karapiro, Ruataniwha, Maadi or the club championships.
The racing tools are available throughout Row HQ. New Zealand club bands are on the pricing page.
A regatta, without the loose ends
The same event record handles the call for names, the boats and what goes into the club archive.
Put it up
Give the fixture a proper home
Post the date, lake pin, closing day and documents in the club calendar. A regatta, winter head or club working day can all use the same familiar listing.
Attach the draw, accommodation sheet or trailer-loading order for the squad.
Names down
Find out who is actually going
Members answer from their phones before the window closes. The seating conversation starts with a live group of confirmed rowers instead of guesses from last week.
Availability stays on the fixture when the coach begins making boats.
Seat boats
Connect selections with the race
Coaches turn the confirmed list into boat seatings. Linking those choices to the regatta helps each rower follow the plan and keeps the club record straight.
The selection is still easy to trace when results are entered later.
Nudge
Deal with the stragglers early
Row HQ sends reminders while there is time to respond. If the regatta carries a charge, the ledger gives the treasurer a current paid and unpaid list.
The club can record either card payment through Stripe or a bank transfer.
Log it
Keep more than the medal photo
Record the result once the trailer is back in the shed. Admin reports retain the fixture and participation history for prize-giving, the AGM and next season.
Completed events stay searchable after the current calendar rolls over.
Leave the entry-night scramble behind
The Oundle Town Rowing Club case study shows another club using Row HQ. Anyone new to racing can also read our simple regatta explainer.
How the scramble starts
- Closing dates mentioned once and forgotten by half the squad
- Availability collected through texts, calls and shed conversations
- Seatings and fees split across mismatched spreadsheets
- Lake directions and trailer jobs changed in another message
- Placings remembered but never stored for the next committee
How Row HQ settles it
- One racing calendar with the closing day easy to see
- Rowers put their names down in the member app
- Boat selections and optional charges remain connected
- The draw, map pin and trip files travel with the fixture
- Results feed a lasting club record and admin reports
Made for the racing calendar
It covers the repeated work clubs do around every weekend away. More real product views are waiting in the screen gallery.
Season on One Screen
See regattas, heads, club champs and working days without swapping calendars.
Closing-Day Watch
Set the last day for names and remind members before the entry plan is fixed.
Names and Availability
Let rowers answer in their portal and give coaches a list they can trust.
Boat Seatings
Move into coach tools, prepare crews through training sessions, and show the outcome in the member portal.
Lake and Trip Details
Pin the venue and attach the draw, parking notes, accommodation plan and trailer list.
Regatta charges
See who has paid before the trailer goes
Put an optional charge on the fixture in the club's own currency. It lands in the member charges ledger, alongside the payment status the treasurer needs.
- Rowers can use the club's Stripe card option or pay by bank transfer.
- The nomination list no longer needs a separate paid column.
- Outstanding amounts can be followed up in the payments dashboard.
The lake details stay in a pocket
Members can check the calendar, venue and latest fixture instructions while travelling or standing beside the trailer.
Keep boats and members in the same loop
Boat Booking
Set shells aside before the trailer order is agreed.
Member Portal
Show each rower their replies, selections and previous events.
Club Admin
Keep an eye on money, numbers and the season history.
Try the main FAQ for broader answers, read other clubs' experiences, or see New Zealand bands on the pricing page.
Regatta questions New Zealand clubs ask
Clear detail on names, seatings, charges and what survives after race day.
Put up the date, closing day and a pin for the lake, then add whatever the squad needs for the trip. That might be a draw, accommodation sheet, parking note, trailer roster or another file. The same calendar can hold a club champs day or working bee, keeping practical notices out of disappearing chat threads.
Yes. Members answer through their portal while nominations are open. The coach sees those replies arrive and builds from people who have confirmed they can travel. When the seatings are settled, the crew link stays with the fixture, so the rower view and the later club record both make sense.
No. The official entry still goes through Rowing New Zealand or the organiser's chosen channel. Row HQ gets the club ready for that job by holding names, cut-offs, crew links, documents and optional charges together. The person making the entry works from one current source rather than retyping several versions.
The club can add an optional fee in its own currency. A rower pays by card through the club's Stripe account or uses bank transfer, and the charges ledger shows where things stand. If a boat changes, the coach updates the connected selection while the fixture page keeps the latest lake and race-day information.
Yes. Add the result after racing and it remains with the completed fixture. Admin reports then use that history for participation totals, the AGM and the next committee. When Karapiro or Ruataniwha comes back around, last season's event is still easy to find and use as a planning reference.
Get the next race weekend out of the group chat
Keep names, seatings, charges and lake information where the whole squad can reach them.
Free up to 20 active members, permanently. After that it is NZ$33 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing