Admin Dashboard for Irish Rowing Clubs

Ask any club secretary in Ireland what fills their evenings and the answer is admin: membership records, subs collection, attendance sheets, boat maintenance, regatta entries, Rowing Ireland affiliation paperwork, reports for the committee. Rowing club admin software takes that whole workload into one system. Row HQ presents it as a single dashboard - log in, read the figures, run the report, and leave the spreadsheets closed for good. It reflects how clubs here genuinely work, whether that is a Liffey-side club in Dublin, a college crew in Galway, or a squad preparing for championship week at the National Rowing Centre in Cork.

Plenty. Retention by membership category, turnout and fill rates across the training calendar, the state of subs in euro, workload per boat, regatta entries and results, qualifications nearing renewal such as first aid and safeguarding, and income held up against the club budget. More usefully, every figure is a doorway: press "subs outstanding" and the named list of members behind it opens. The screen refreshes as members confirm sessions, pay subs, and edit profiles, so the committee never argues over stale data at a Tuesday night meeting.

Yes. The affiliation return, membership listings, and regatta entry CSVs come out formatted the way Rowing Ireland expects to receive them, turning an hour of reformatting into a five-minute export-download-submit routine any committee member can manage. Included in the files: member totals by category, age and gender breakdowns, under-18 safeguarding flags, and current qualification holders. For committee nights and the AGM there are custom CSV exports as well - membership trends, fleet workload, financial summaries - each generated in a click or two.

It does, without overpromising. Current members and their billing cycles drive a projection of the months ahead in euro, topped up with expected joiners from the trial pipeline. Where a member's attendance has faded and their renewal looks doubtful, the dashboard says so, early enough for a quiet word before they drift off entirely. Bookkeeping proper stays with the accounts package - this is not a rival to it - but the treasurer gains a credible next-quarter subs estimate for the budget and the AGM cashflow page.

Every membership carries its expiry date, and the system schedules reminders against it at intervals the club chooses - the default being 30, 14, and 3 days before. The first note is warm ("subs falling due, here is your link"); the later ones grow firmer. Should the date pass unrenewed, the member is moved to inactive without any manual step, their app access ends, and an alert reaches the admin. Renewal emails include the payment route itself, Stripe card or bank transfer instructions depending on club preference, which means no volunteer rings thirty households when the season starts.