Admin Dashboard for Canadian Rowing Clubs

It is the back-office system that takes over the jobs a captain, secretary, or treasurer once juggled across spreadsheets, group chats, and email threads - the member roll, dues collection, attendance reporting, fleet usage, regatta entries, Rowing Canada Aviron affiliation returns, and the committee dashboard itself. Row HQ pulls all of that into one admin dashboard, where committee members sign in, read the metrics that matter, and produce their reports without opening a spreadsheet. It was built around how Canadian clubs genuinely operate - a community club on the Ottawa River, a university program in Ontario, or a competitive squad gearing up for the Royal Canadian Henley in St Catharines.

It keeps an eye on member retention by category, attendance and fill rate per training session, dues payment status in CAD, fleet utilisation boat by boat, regatta entries and results, qualification expiries (sweep, water-safety, first aid), and revenue against expenses set beside the club budget. Each number links straight through to the records underneath it - tap the "dues outstanding" figure on the home screen and the actual list of members who owe money appears. Because the dashboard updates the moment members confirm sessions, settle dues, or edit their profiles, committee meetings always run on current data rather than last month's export.

Yes. Row HQ produces the RCA affiliation return, provincial-association member lists, and regatta entry CSVs already laid out the way those bodies want them - so a committee member runs the export, downloads the file, and submits it to Rowing Canada Aviron or Rowing Ontario in a few minutes rather than burning an evening reformatting spreadsheets. The exports carry member counts by category, age and gender breakdowns, U18 safeguarding flags, and qualification holders. There are custom CSV exports too, for AGM packs and committee papers - membership trends, fleet utilisation, the financial summary - each one a couple of clicks away.

It does. The dashboard projects monthly dues revenue in CAD from your current active members and their billing cycles, then adds in likely new joiners from the trial pipeline. It also flags renewal risk - members who have quietly stopped showing up and look set to lapse - so the committee can reach out before they drift away. This is not QuickBooks or Wave, and it never tries to be; proper bookkeeping belongs in the accounting tools. What the treasurer gets instead is a dependable forward view of next quarter's dues, which is enough to plan a budget and frame the AGM cashflow forecast.

The system keeps watch on each member's subscription window and sends renewal reminders at intervals you set before the expiry date (the default is 30, 14, and 3 days out). The first message is gentle - "your dues are coming up, here is the renewal link" - and the tone firms up with each one after. A member who has not renewed by the deadline is automatically switched to inactive and loses app access, and an alert lands with the admin. Payment can be made directly from the renewal email through Stripe, and because CASL consent is captured at sign-up, every reminder stays squarely within Canadian anti-spam law. No secretary working through thirty renewals by hand before the season opens.