Row HQ rowing club management features
Session management, boat booking, crew assignment, events, and a member portal. Here's what each one does. Already convinced? See our pricing or get started free.
What does Row HQ do for an Irish rowing club?
Row HQ is the club management app built for Rowing Ireland-affiliated clubs that want to move on from the spreadsheet-and-WhatsApp setup. It handles training sessions, boat booking, crew assignment, the member portal, regatta entries, and admin reporting from one web app that runs on phones, tablets, and desktops. Members confirm outings in one tap and committee members see the whole club at a glance. The same platform also covers school rowing programmes and university boat clubs with features tailored to each.
Works on your phone
Row HQ is built phone-first, but works well on tablets and desktops too. Check sessions, book boats, or manage crews from wherever you are.
Mobile
Tablet
Click below to explore features for different users
Training Sessions
View every outing and mark your attendance with one tap. No more WhatsApp polls or checking multiple group chats - everything is in one place. Learn how session management works.
One-Tap Attendance
Mark yourself in or out in seconds. See who else is coming to the outing.
Full Session Details
Water, Erg, or Circuits? Time, location, and coach notes all visible.
Smart Notifications
Reminders before outings and alerts when someone cancels at the last minute.
Events & Regattas
Browse upcoming regattas and heads, register your interest, and manage your race calendar. No more missing entry deadlines or confusion over who is competing. See the full event management features.
Quick Registration
Tap to register interest or decline. See who else is going.
Never Miss Deadlines
Clear warnings appear when entries close. Automatic reminders sent.
All Event Info
Venue, parking, schedule, costs - everything in one place.
Mobile First
Works perfectly on your phone - check sessions from anywhere
Visual Crew Management
Drag members into seats on a visual boat layout. Adjust on the spot as attendance updates come through. Explore all coach tools.
Visual Boat Layouts
See exactly who sits where. Bow to stroke positions clearly shown.
Live Attendance
As members confirm or withdraw, the picture updates immediately.
Smart Suggestions
System suggests balanced crews based on ability and experience.
Essential Coach Tools
Safety First
Instant access to emergency contacts and medical information when needed on the water
Track Progress
Monitor attendance patterns and identify members who are putting the training in
Know Your Squad
Access member profiles with side preference, experience level, and goals
Membership & Payments
Automate the most time-consuming committee tasks and get subs in on time. Managed from the admin dashboard.
- Online payments via Stripe - instant confirmation
- Automated renewal reminders (30, 14, 7 days)
- Multiple membership categories (Adult, Junior, Student)
Club Analytics
Base decisions on real data about how your club is running. All available in the admin dashboard.
- Membership growth and retention rates
- Session attendance trends by day and time
- Revenue breakdown and forecasting
Fleet Management
Keep your boats in top condition with proper tracking. Links to the boat booking system.
- Complete boat and equipment database
- Damage reporting with photos and status
- Service schedules and maintenance history
Communications Hub
Send the right message to the right people, every time.
- Email specific groups (seniors, juniors, coaches)
- Club-wide announcements and newsletters
- Automated welcome emails for new members
Your Club, Your Brand
Row HQ becomes your club's own platform. Custom colours, your crest, your domain - members see your identity throughout their experience. See how white-label works.
How it fits together
Everything runs through one system - no more juggling separate tools or losing information between them. See it in action with the Oundle Town RC case study.
Member Confirms
Member marks attendance for Wednesday morning training
Coach Sees Update
Live numbers help the coach plan appropriate crews for the outing
Admin Tracks Data
Attendance is automatically logged for reports and committee meetings
Everyone Benefits
Better sessions, clearer communication, growing club
Common questions about Row HQ
Quick answers to the questions Irish clubs ask before booking a demo.
Every paid plan includes direct email support from the founder team during business hours. There is no offshore call centre - you are emailing the people who built the product. We answer setup queries, walk new committee members through the dashboard on a video call, and help with member-import questions. Most clubs only need us during the first few weeks; after that the system runs itself. We typically respond same-day.
Yes. Send us your existing member spreadsheet (CSV, Excel, or Google Sheets) and we will import names, contact details, emergency contacts, membership categories, and subscription status for free during onboarding. Most Irish clubs migrate from a Google Sheet, a Rowing Ireland membership export, or an old subs database. We sense-check the import with you before the data goes live so nothing gets duplicated or lost. If you want to run the old and new systems in parallel for a few weeks while members get used to the app, that is completely fine.
Yes. Clubs of up to 20 active members use the full product free, for good: training sessions, boat booking, member portal, coach tools, and the admin dashboard, with no card and no time limit. Invite your real members and run actual outings from day one. Above 20 active members you move onto a flat monthly band based on active member count, and every feature stays included. Your setup carries over automatically as your club grows.
Yes. Your club crest, colours, custom subdomain like app.yourclub.ie, and emails sent from your address are included for every club on every band - there are no feature tiers or paywalled modules. Every club also gets its own subdomain like yourclub.rowhq.app. Members get a branded club app they trust rather than a third-party one. See the white-label feature page for the full breakdown.
Row HQ exports member data in formats you can use for Rowing Ireland affiliation returns and regatta entries. We generate the CSV exports committee members can drop into the Rowing Ireland portal directly. We also export to common accounting tools (Xero, QuickBooks) for subs reconciliation, which is useful for club treasurers preparing for the AGM. If you have a specific integration need, raise it during the demo - we have built custom exports for several clubs already.
Not sure which tool to pick? See the full rowing club software comparison, or read why clubs switch from spreadsheets to Row HQ.
See Row HQ in Action
Book a demo to see how it works with a real club setup. Or browse our screenshot gallery, read testimonials, or check the FAQ.