Have the club ready before entries close
Gather names, settle crews and share the day's details without another stack of spreadsheets doing the rounds.
How does Row HQ handle events for Irish rowing clubs?
Row HQ gives every regatta, head and club day one lasting record. Members declare interest, coaches connect the named crews, and the treasurer follows optional entry fees. Closing dates, map pins, draws, travel notes, reminders and placings stay together, whether the trailer is bound for the National Rowing Centre, Dublin or a local river fixture.
No separate add-on is needed for event work. Irish member bands are set out on the pricing page.
From the first notice to the final placing
The fixture remains the common record while members, coaches and the committee do their part.
Announce
Put every useful detail in the notice
Create the event with its date, place, closing time and attachments. Regattas, heads, fundraising days and club meetings can all sit in the same calendar.
Add the draw, trailer plan, boating note or directions before anyone sets off.
Gather names
Ask the membership who is free
Rowers declare interest through the portal before the cut-off. Coaches see the list as it grows and no longer have to piece availability together on entry night.
Each answer remains part of the fixture instead of a vanishing message.
Name crews
Join the selection to the event
Confirmed availability gives the coaches a sound place to begin. Once crews are settled, the linked records keep members informed and preserve how the entry was assembled.
The crew choice can be followed from the regatta page into coaching tools.
Follow up
Catch missing replies and money
Reminders reach members before the club closes its list. An optional fee appears in the charges ledger, where paid and outstanding entries are plain to the treasurer.
Card payments run through the club's Stripe account, alongside bank transfer status.
File results
Keep the outcome for the club record
Enter the placing once racing is finished. Admin reports retain participation and event history for the annual report, selection discussions and next year's calendar.
The completed fixture stays available after the current season is over.
Finish with the entry-night panic
There is a working club example in the Oundle Town Rowing Club case study. The glossary gives new members a quick explanation of what a regatta involves.
The usual tangle
- A closing date spotted after the club has missed it
- Availability requested again in several WhatsApp groups
- Crews and entry money counted in different spreadsheets
- The draw and trailer time forwarded with no clear latest copy
- Placings left in somebody's notes after the AGM report
With Row HQ in place
- One calendar notice with the response cut-off in view
- Members declare interest through their own portal
- Named crews and optional charges connect to the fixture
- Directions, draws and documents remain in one current place
- Results stay in admin reports for the next committee
The full stretch around a fixture
The module handles the club admin before and after racing. The product gallery has more screens from the live app.
Fixtures Calendar
Bring regattas, river heads, club races and social dates into one shared view.
Closing-Date Reminders
Choose when expressions of interest finish and prompt members before the list closes.
Expressions of Interest
Let rowers come forward in the portal and give coaches a proper availability picture.
Named Crew Links
Settle boats with coach tools, connect preparation to training sessions, and share choices in the member portal.
Getting to the Water
Keep the map pin, parking, boating time, draw and attached instructions on the event.
Placings and History
File the outcome and use the admin dashboard when the committee reviews participation.
Entry money
Keep fees beside the names
The club may add an optional event charge in its own currency. That charge enters the member ledger instead of starting another payment list for the treasurer.
- Members use the club's Stripe account for card payment or opt for bank transfer.
- Paid and unpaid status is visible without checking the bank beside a spreadsheet.
- The treasurer can follow up outstanding entries from the payments dashboard.
The current notice stays with every rower
Members can check the date, map and latest instructions on the same phone calendar before leaving for the course.
Keep the rest of the outing connected
Boat Booking
Hold the shells needed for the named crews before loading.
Member Portal
Give rowers a home for replies, crew decisions and their event record.
Committee Dashboard
Bring fees, participation and previous fixtures into one admin view.
The general FAQ covers the rest of Row HQ. You can also read club feedback or find Irish bands on the pricing page.
Event questions Irish clubs tend to ask
The practical points around interest, entries, crew updates, money and the record afterwards.
List the date, closing time and a map pin, then add the detail members need for the day. The draw, trailer order, boating note, parking information or another document can stay with the same event. It works just as well for a head, a fundraiser or a club meeting, keeping the current notice easy to find.
They can. Open expressions of interest and set the last day for replies. Rowers answer through the portal, giving coaches a live list of people who can attend. Once the boats are settled, the linked crew record remains with the fixture, so the member view and the club history tell the same story.
No. The formal submission still uses Rowing Ireland or the organiser's own channel. Row HQ keeps the club preparation in order first, including expressions of interest, cut-offs, crew links, files and optional charges. Whoever completes the external entry can therefore rely on one current internal list when the deadline arrives.
An optional event charge can be set in the club's currency. The member may pay by card through the club's Stripe account or by bank transfer, and the charges ledger shows the status. Coaches update the linked crew if a rower changes, while the event page keeps the latest draw, map and boating details.
Yes. Enter the result after racing and it becomes part of the club event history. Admin reports use completed fixtures for participation records and the annual review. When the same head or championship returns, the previous event is still there for the committee instead of sitting in a forgotten folder.
Have the next entry ready in good time
Put names, crews, fees and the day's documents where the whole club can reach them.
Free up to 20 active members, permanently. After that it is €18 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. VAT is not included. See full pricing