Make the short season count
Keep regatta responses, crew decisions and weekend details together when the summer calendar moves too quickly for another spreadsheet handoff.
How does Row HQ help Canadian clubs run regattas?
Row HQ turns winter planning into a live summer event calendar. Members confirm interest before each cut-off, coaches connect crew selections, and treasurers follow optional entry charges. Course pins, travel documents, reminders and results stay with the fixture, which matters when Henley week in St Catharines or a provincial circuit leaves little room for lost information.
The event workflow is available at every Row HQ club size. Canadian bands are listed on the pricing page.
Prepare in winter, stay current in summer
A single fixture record moves from early planning to the final club report.
Schedule
Build the racing calendar early
Add the date, location pin, reply cut-off and useful attachments before the season begins. Provincial races, club regattas and off-water events can share the calendar.
Keep the bulletin, accommodation notes or trailer plan beside the fixture.
Ask
Turn interest into usable numbers
Rowers respond through their portal while the availability window is open. Coaches see a live list and can plan around confirmed weekends rather than old survey answers.
The response remains attached when a winter plan becomes a summer entry.
Set crews
Link the boats to the fixture
Coaches use the available group to settle their selections. Connecting those crews to the regatta keeps the decision visible to members and useful after racing.
The selection record can be revisited during the season review.
Close gaps
Catch replies and charges before the cut-off
Members receive reminders while there is still time to answer. If the club sets an entry charge, payment status sits in the charges ledger for the treasurer to follow.
Members may use the club's Stripe account for cards or choose bank transfer.
Record
Leave a trail for next season
Save the event result after racing. Participation and history then appear in admin reports, giving the next winter planning meeting reliable source material.
The previous fixture remains searchable when dates return to the calendar.
Use the season for rowing, not reconciliation
Read the Oundle Town Rowing Club case study for a working club example. Our glossary also explains regatta formats for newer committee members.
When records are scattered
- Winter calendar notes never updated for the racing season
- Availability gathered through forms nobody can find later
- Crews and fees tracked in competing spreadsheets
- Travel bulletins forwarded through several team chats
- Results missing by the time the annual meeting begins
When Row HQ holds the fixture
- One fixture record from winter planning through race day
- Member interest collected against a visible reply cut-off
- Selections and optional charges connected to the regatta
- Course pins and attachments available in the member view
- Outcomes preserved for club reports and future planning
Everything around the race entry
The module covers the repeatable admin, while the club keeps control of official submissions. More interface views are in the Row HQ gallery.
Season Fixture List
Carry winter plans into a calendar for provincial racing, Henley week and club gatherings.
Reply Cut-offs
Choose when availability closes and prompt the membership before selection begins.
Rower Responses
Collect interest in the portal and give coaches a list that changes with each answer.
Crew Connections
Use coach tools for selection, align preparation with training sessions, and keep rowers informed in the member portal.
Course and Travel Pack
Add the map pin, parking, boating details, accommodation notes and event bulletins.
Club Racing Record
Store each result and open the admin dashboard when the committee needs participation history.
Regatta charges
Follow entry money without a side ledger
A club may attach an optional fee in its own currency to the fixture. Row HQ records that charge in the existing ledger beside the member and event.
- A member pays by card through the club's Stripe account or marks a bank transfer.
- Treasurers can distinguish settled and outstanding charges at a glance.
- The payments dashboard provides the list for unpaid-entry follow-up.
Members see the current fixture
The phone calendar carries the latest response date, course pin and event information through a busy summer weekend.
Support the fixture with the right club tools
Boat Booking
Hold equipment for racing before the final travel list is issued.
Member Portal
Show each rower upcoming responses, selected events and past racing.
Admin Dashboard
Bring payment status, turnout and previous fixtures into committee view.
Continue planning
Crew selection guidance for coaches Structuring club training Rowing Canada Aviron affiliation and Henley entry contextFind broader answers in the product FAQ, read notes from other rowing clubs, or review Canadian bands on the pricing page.
Canadian club questions about regatta planning
Useful detail for a short racing season and the winter work that makes it possible.
A club can publish the date, reply cut-off and course location, then attach event bulletins, travel notes, parking information or a trailer list. That record can begin during winter planning and stay current as summer details change. It also works for a club meeting or social event when the membership needs one reliable notice.
Yes. Open interest while plans are still flexible and give members a clear response date. Their answers arrive in the portal for coaches to review, so selection starts with confirmed availability. Linking the chosen crew to the fixture then keeps the response, decision and eventual result in a connected club record.
No. Official submissions remain with Rowing Canada Aviron, a provincial body or the regatta organiser. Row HQ supports the preparation inside the club by collecting interest, tracking cut-offs, connecting crew choices and storing documents. For a Royal Canadian Henley entry in St Catharines, the administrator therefore has one current internal source while completing the external process.
The club may add an optional charge in its local currency. Rowers can use a card through the club's Stripe account or pay by bank transfer, with the status shown in the charges ledger. A coach updates the connected crew selection when plans shift, while current course and travel details remain on the fixture page.
Yes. Save the outcome to the fixture after racing and it becomes part of club event history. Admin reports can then show participation from the completed season. When the committee meets during winter to build the next calendar, last year's record is available instead of buried in a former volunteer's files.
Start next season with a stronger calendar
Keep every response, crew link, charge and regatta file available to the people who need it.
Free up to 20 active members, permanently. After that it is C$27 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST/HST is not included. See full pricing