Rowing membership management software
Row HQ is membership management software purpose-built for Canadian rowing clubs - Rowing Canada Aviron and provincial registration tracking, swim-test and capsize records, crew and squad assignment, guardian consent for junior rowers, and regatta eligibility in one platform. Members, coaches, and the board are covered from freeze-up to fall racing.
No card needed. Setup in a day. Free data migration from spreadsheets.
What is rowing membership management software?
Membership management software for a rowing club handles the complete member lifecycle - joining, Rowing Canada Aviron and provincial registration, qualification tracking, crew and squad assignment, dues collection, and leavers - in a single platform. Generic tools like Checklick or Amilia handle payments and communication, but Canadian rowing clubs carry obligations those platforms were not designed for: the two-step registration where members join their provincial association (Rowing Ontario, Rowing BC, Aviron Quebec) and roll up to RCA, swim-test and capsize-recovery records required before anyone touches the water, guardian consent and welfare flags for junior rowers, and Royal Canadian Henley or provincial championship eligibility that depends on all of the above. Row HQ is built for those exact requirements. See the admin dashboard and member portal that power it.
Why rowing membership is different from a standard club
Generic membership software manages names and payments. Rowing membership software handles the duty-of-care obligations that come with an on-water sport in Canada - and the long indoor stretch that bookends the season.
RCA and provincial registration
Canadian members register with their provincial association first - Rowing Ontario, Rowing BC, Aviron Quebec, Rowing Nova Scotia, Rowing Alberta - and that registration rolls up to Rowing Canada Aviron. Row HQ tracks both layers per member and flags anyone whose renewal is lapsing before a Royal Canadian Henley or provincial championship entry.
Swim-test and capsize records
A swim-test pass and a capsize-recovery drill are standard prerequisites for on-water access at Canadian clubs, and cold-water conditions on many lakes and rivers make them non-negotiable at either end of the season. Store records against each member profile with expiry dates and automatic reminders before they lapse.
Crew and squad assignment
Members belong to squads - senior, junior, masters, novice, learn-to-row - and many carry a winter erg squad through the indoor months. Squad membership drives which sessions they see, which coaches contact them, and which boats they can book from the dock once the ice is off.
Consent for junior rowers
Junior members need a parent or guardian contact, medical information, and signed consent before on-water participation. Row HQ stores all three, flags unsigned consents, and blocks juniors from on-water sessions until consent is on file.
Regatta eligibility checks
Before entering a crew in the Royal Canadian Henley, CSSRA schoolboy and schoolgirl championships, or an OUA or RSEQ university regatta, RCA and provincial registration plus water-safety records must be current. Row HQ cross-checks eligibility when building a crew list so ineligible members are caught before entries close.
Season and off-season cycles
Canadian clubs renew RCA and provincial memberships, run safety checks, and collect dues around a short outdoor season, then hold members through a long indoor winter of erg training. Row HQ batches reminders by type and tracks which members have completed each step across both phases.
Who uses the membership software?
Three levels of access, all in one platform. Everyone gets the view they need.
Members
Members manage their own profile:
- Update contact details and emergency contacts
- Upload qualification and swim-test certificates
- Pay membership dues and event entries in CAD
- Check their own RCA and provincial registration status
- View their squad and upcoming training sessions
Coaches
Coaches see what they need before selecting crews:
- Check which members have current swim-test and capsize records
- See squad rosters with eligibility flags
- Filter session availability by squad
- Flag a member as injured or unavailable
- Contact squads directly with in-app notifications
Board and Membership Registrar
The board runs membership administration:
- Approve new joiners and assign to squads
- Track RCA and provincial registration renewals
- Chase outstanding dues with automated reminders
- Run Safe Sport and vulnerable-sector screening status reports for junior welfare
- Export member data for the annual provincial and RCA return
Row HQ vs generic membership management platforms
Checklick, Amilia, and similar tools handle names, payments, and email. They were not built for the duty-of-care requirements of Canadian rowing. Here is what that gap looks like.
Important. Generic membership platforms are well suited to general sports and recreation clubs. Row HQ is the purpose-built layer that Canadian rowing clubs need on top of those basics - covering the provincial-to-national registration flow and water-safety duty of care that generic platforms cannot model.
Pricing for rowing clubs
Every club gets full membership management - and every other feature. See full pricing.
Clubs with up to 20 active members use everything free, for good - not a trial. Bigger clubs pay a flat monthly band in CAD based on active member count, starting at C$27/month.
- Every feature on every band
- No transaction fees on member payments
- Annual billing: 2 months free
Membership management software FAQs
What is membership management software for rowing clubs?
Does Row HQ handle both provincial and Rowing Canada Aviron registration?
Can I track swim-test passes and capsize records?
How does Row HQ handle junior memberships and Safe Sport?
Can we migrate from Checklick or a spreadsheet?
Keep reading
Rowing Canada Aviron-affiliated? See how Row HQ supports RCA-affiliated clubs.
Get rowing membership management software free up to 20 members
No card needed. Setup in a day. Your whole membership running on one platform within a week.