Rowing membership management software
Row HQ is membership management software purpose-built for Canadian rowing clubs - Rowing Canada Aviron and provincial registration tracking, swim-test and capsize records, crew and squad assignment, guardian consent for junior rowers, and regatta eligibility in one platform, covering members, coaches, and the board from freeze-up to fall racing.
No card needed. Ready in a day. Spreadsheet migration included free.
What is rowing membership management software?
Membership software for a Canadian rowing club is the system of record for every rower: joining, provincial registration with Rowing Ontario, Rowing BC, or Aviron Quebec rolling up to Rowing Canada Aviron, swim-test and capsize-recovery records, squad and crew assignment, dues, and departures. General sports team apps stop at payments and email; Row HQ models the rowing obligations on top. Tour the admin dashboard and member portal underneath it.
Membership is one layer of the platform: the same member records power Row HQ's full rowing club management software for clubs in Canada, from sessions and crews to payments.
Why rowing membership is different from a standard club
Generic membership software manages names and payments. Rowing membership software handles the duty-of-care obligations that come with an on-water sport in Canada - and the long indoor stretch that bookends the season.
RCA and provincial registration
Canadian members register with their provincial association first - Rowing Ontario, Rowing BC, Aviron Quebec, Rowing Nova Scotia, Rowing Alberta - and that registration rolls up to Rowing Canada Aviron. Row HQ tracks both layers per member and flags anyone whose renewal is lapsing before a Royal Canadian Henley or provincial championship entry.
Swim-test and capsize records
A swim-test pass and a capsize-recovery drill are standard prerequisites for on-water access at Canadian clubs, and cold-water conditions on many lakes and rivers make them non-negotiable at either end of the season. Store records against each member profile with expiry dates and automatic reminders before they lapse.
Crew and squad assignment
Members belong to squads - senior, junior, masters, novice, learn-to-row - and many carry a winter erg squad through the indoor months. Squad membership drives which sessions they see, which coaches contact them, and which boats they can book from the dock once the ice is off.
Consent for junior rowers
A junior rower's profile needs a guardian contact, medical information, and a signed consent form. Row HQ tracks all three, shows which consents are missing, and keeps juniors off the water until the paperwork is complete.
Regatta eligibility checks
Before entering a crew in the Royal Canadian Henley, CSSRA schoolboy and schoolgirl championships, or an OUA or RSEQ university regatta, RCA and provincial registration plus water-safety records must be current. Row HQ cross-checks eligibility when building a crew list so ineligible members are caught before entries close.
Season and off-season cycles
Canadian clubs renew RCA and provincial memberships, run safety checks, and collect dues around a short outdoor season, then hold members through a long indoor winter of erg training. Row HQ batches reminders by type and tracks which members have completed each step across both phases.
Who uses the membership software?
Three levels of access, one shared record. Rowers, coaches, and the board each work from the view that fits them.
Members
Members look after their own information:
- Keep their contact and emergency information current
- Attach swim-test and qualification records
- Pay dues and regatta fees in Canadian dollars
- Confirm their RCA and provincial registration standing
- See their squad's schedule, on water and on the erg
Coaches
Coaches verify the roster before seat racing or naming crews:
- Confirm swim-test and capsize records are current
- Review squad rosters with eligibility warnings
- Filter availability by squad for any session
- Mark rowers injured or unavailable
- Notify an entire squad in the app
Board and Membership Registrar
The board and registrar organize the membership year:
- Approve applicants and place them in squads
- Follow RCA and provincial renewals in one view
- Automate reminders for outstanding dues
- Report on Safe Sport and vulnerable-sector screening for junior programs
- Generate the year-end export for provincial and RCA returns
Row HQ vs generic membership management platforms
General sports team apps handle names, payments, and email. They were not built for the duty-of-care requirements of Canadian rowing. Here is what that gap looks like.
Important. Generic membership platforms are well suited to general sports and recreation clubs. Row HQ is the purpose-built layer that Canadian rowing clubs need on top of those basics - covering the provincial-to-national registration flow and water-safety duty of care that generic platforms cannot model.
Pricing for Canadian clubs
Membership management ships on every plan alongside the whole platform. See full pricing.
Clubs of 20 active members or fewer pay nothing, permanently - there is no trial clock. Larger clubs pay one flat monthly rate in CAD set by member count, starting at C$27/month.
- Every plan carries every feature
- Member payments free of transaction fees
- Two months free on annual billing
Frequently asked questions
What is membership management software for rowing clubs?
Does Row HQ handle both provincial and Rowing Canada Aviron registration?
Can I track swim-test passes and capsize records?
How does Row HQ handle junior memberships and Safe Sport?
Can we migrate from another platform or a spreadsheet?
Keep reading
Rowing Canada Aviron-affiliated? See how Row HQ supports RCA-affiliated clubs.
Rowing membership software, free for clubs up to 20 members
No card required. Setup takes a day; the full roster is usually across within a week.