Row HQ features for Canadian rowing clubs
Winter erg blocks, spring launch, crew boards, regatta entries, and a member portal - one platform that carries your club from the January erg room to the fall head-race season. Here's what each piece does. Already convinced? See our pricing or get started free.
What does Row HQ do for a Canadian rowing club?
Row HQ is the club management app built for the way Canadian clubs actually run - a long indoor erg season through the frozen months, then a compressed spring-to-fall window on open water. It pulls training sessions, boat sign-out, crew lineups, the member portal, regatta entries, and provincial reporting into one web app that works on phones, tablets, and desktops. Rowers confirm a 5:30 am launch with one tap and coaches see the whole squad before they haul boats down to the dock. The same platform also runs CSSRA high school rowing programs and U SPORTS boat clubs with features tuned to each.
Works on your phone
Row HQ is phone-first, and just as capable on tablets and desktops. Check sessions, sign out a boat, or set crews whether you're at the boathouse or checking the wind before you leave home.
Mobile
Tablet
Click below to explore features for different users
Training Sessions
See every upcoming session - erg intervals in the depths of winter or a dawn water outing in July - and confirm with one tap. No more group-chat polls or three places to check. Learn how session management works.
One-Tap Attendance
Confirm in or out in seconds. See who else has committed to the launch.
Full Session Details
Erg, water, or tank? Call time, dock or gym, and coach notes all in one view.
Smart Notifications
Reminders before the alarm goes off, plus alerts when a session shifts on a cold-snap or wind call.
Regattas & Events
Browse the season ahead, flag your interest, and keep your race calendar straight. Stop missing entry deadlines for the Royal Canadian Henley, CSSRA, provincial championships, or your home club regatta. See the full regatta management features.
Quick Registration
Put your hand up or step back with one tap. See who else is entered.
Never Miss Deadlines
Clear warnings when entries close, with automatic reminders in the lead-up.
All Regatta Info
Course, parking, draw, and entry fees - the whole day mapped out in one place.
Your Profile
Track attendance, keep emergency contacts current, and see your season history in the member portal
Mobile First
Works on any phone - check the session from the boathouse or a frosty parking lot
Visual Crew Management
Drag rowers into seats on a visual boat layout and reshuffle as confirmations land before the pre-dawn launch. Balance your masters eights and junior quads in minutes, not on a whiteboard. Explore all coach tools.
Visual Boat Layouts
See who sits where. Bow to stroke laid out clearly for any boat class.
Live Attendance
As rowers confirm or drop, the boards update instantly.
Smart Suggestions
Balanced crews suggested from side preference, experience, and winter erg scores.
Essential Coach Tools
Safety First
Emergency contacts and medical notes on hand at the dock, supporting your NCCP safe-sport responsibilities
Track Progress
Watch attendance through the erg months and spot the athletes who show up all winter
Know Your Rowers
Open rower profiles with side preference, experience level, and season goals
Membership & Payments
Collect membership fees in CAD and stop chasing overdue renewals by e-transfer. Run it all from the admin dashboard.
- Online card payments via Stripe with instant confirmation
- Automated renewal reminders (30, 14, 7 days)
- Membership categories for senior, junior, university, and masters rowers
Club Analytics
Attendance trends, membership counts, affiliation figures for your provincial association. It sits in the admin dashboard so board decisions rest on what is actually happening on the water.
- Membership growth and retention rates
- Session attendance trends by squad and day
- Revenue tracking and Rowing Canada Aviron return figures
Fleet Management
Know the state of every hull, oar, and rack - including the winter storage list. Maintenance history and damage reports link straight to the boat booking system.
- Complete boat, oar, and equipment database
- Damage reporting with photos and repair status
- Service schedules and off-season maintenance history per hull
Communications Hub
Message the whole club or a single squad. Consent handling is built to keep Canadian clubs onside with anti-spam expectations.
- Email specific groups (seniors, masters, high school, coaches)
- Club-wide announcements and board newsletters
- Automated welcome emails for new members
Your Club, Your Brand
Row HQ becomes your system. Your colours, your logo, your domain - members see your club's brand start to finish, whether it's a century-old Henley club or a new community program. See how white-label works.
How it fits together
One system carries the whole club - no more juggling separate tools or losing details between spreadsheets, group chats, and the sign-out sheet taped to the boathouse wall. Built by rowers, in production since 2025.
Member Confirms
Rower confirms the Tuesday dawn session before heading to bed
Coach Builds Crews
Live confirmations let the coach set crews before boats hit the water
Admin Tracks Data
Attendance logged automatically for board reports and RCA returns
Everyone Benefits
Sharper sessions, clearer communication, a club that keeps growing
Common questions about Row HQ
Quick answers to the questions Canadian clubs ask before booking a demo.
Every paid plan includes direct email support from the founder team. There is no call centre - you are emailing the people who built the product. We answer setup questions, walk new admins through the dashboard on a video call, and help with member imports. Because the team is UK-based, most replies land overnight and are waiting when you open your inbox in the morning across the Canadian time zones. Most clubs only need hands-on help in the first couple of weeks; after that, the system runs itself.
Yes. Send us your current member spreadsheet (CSV, Excel, or Google Sheets) and we import names, contact details, emergency contacts, membership categories, and fee status at no cost during onboarding. Most Canadian clubs come across from a Google Sheet, a Rowing Canada Aviron export, or a provincial membership database such as Rowing Ontario or Rowing BC. We walk the import with you before anything goes live, and running both systems side by side for a few weeks while members settle in is no problem.
Yes. Clubs of up to 20 active members use the full product free, for good: training sessions, boat booking, member portal, coach tools, and the admin dashboard, with no card and no time limit. Invite your real members and run real sessions from day one. Above 20 active members you move onto a flat monthly CAD band based on active member count, and every feature stays included. Your setup carries over automatically as your club grows through the season.
Yes. Your club logo, colours, custom subdomain, and emails sent from your own address are included for every club on every band - there are no feature tiers or paywalled modules. Every club also gets its own subdomain like yourclub.rowhq.app. Members get a branded club app they trust rather than a third-party one. See the white-label feature page for the full breakdown.
Row HQ exports member data in formats your registrar can use for Rowing Canada Aviron affiliation returns and for provincial registration with bodies like Rowing Ontario, Rowing BC, and Aviron Quebec. We do not push live to the RCA system because its member API is not open to third parties; instead we generate the CSV exports your registrar uploads to the provincial or national portal. We also export to common accounting tools (QuickBooks, Xero) for fee reconciliation. If you have a specific need - CSSRA entries, a provincial system, U SPORTS reporting - raise it during the demo and we can usually build the export.
Not sure which tool to pick? See the full rowing club software comparison, or read why clubs switch from spreadsheets to Row HQ.
See Row HQ in Action
Book a demo to see it set up with a real club. Or browse our screenshot gallery, read testimonials, or check the FAQ.