Keep parents connected through the whole season.
Guardians get personal accounts linked to their young rowers. Families confirm sessions, pay charges and maintain records. Coaches and club leads keep junior conversations supervised without giving parents a chat view.
How can school rowing software work for parents and junior crews?
Useful rowing software gives the adult a guardian login connected to one or more students. That family area covers training replies, event attendance, charges, emergency contacts and consent. Junior accounts remain separate. Direct messages are confined to coaches and club leads, while staff use controlled settings, reports, moderation and audited access to oversee conversations.
These family tools and junior messaging protections come in every band. Row HQ is free at 20 active members or fewer. Find the next level on the New Zealand pricing page.
A family link that lasts beyond registration day
The parent handles changes at home. Staff keep a reliable list across training camps, regattas and the school season.
Young rower record
Put essential details in one profile
The member page holds contact information, emergency people, consents, and swimming and tread-water declarations. A linked adult may update the appropriate information for their child.
The screen is for membership details. Row HQ does not collect medical notes, health documents or allergy lists.
Crew roster
Keep each household connected
Permitted staff can review the club roster. Guardians see only their own linked juniors, with siblings able to share the same adult account.
Schools may invite a student through the parent, or an adult can choose to register as a guardian.
Parent payment
Place the charge with the family
A guardian settles their child's charges using the club's normal methods. Cards go through the organisation's Stripe account, and a treasurer can record transfers from the bank.
No Row HQ platform fee is added to the transaction.
Family inbox
Route the update to a guardian
Club email addressed to a junior is redirected to the adults linked with that member. Schedule notices and event information reach the parent who needs to respond.
Staff send from the member record, and Row HQ takes care of family delivery.
Replace the registration-folder routine
A summer rowing season moves quickly. The family record should move with it.
Admin spread everywhere
- Permission sheets separated from the student list
- Training answers chased across parent messages
- Charges handed over in cash at the shed
- Parents borrowing student credentials for updates
- Junior message access without consistent boundaries
Family information linked
- Personal guardian access connected to each young rower
- Responses, payments and consent in a single family view
- Club email for juniors sent onward to adults
- Coaches and club leads alone allowed to DM juniors
- Reported, moderated chat with an access audit trail
Clear roles for parents, students and staff
Parents can look after family information. Approved staff manage junior chat oversight. The guardian profile cannot cross that line.
Guardian-owned sign-in
The adult has separate credentials connected to all relevant junior profiles, with no need to share a student login.
Protected junior DMs
Only coaches and club leads can message juniors directly. Other members cannot, and the organisation controls junior chat configuration.
Managed consents
Parents handle consent through family access. The current position remains attached to the young member record.
Emergency contacts
Every profile includes at least one emergency contact, which a guardian can keep accurate for the linked junior.
Water declarations
Swimming and tread-water declarations sit with the member information for authorised staff.
Junior card display
Once digital membership cards are turned on, the family view can show a child's card to their guardian.
Current club policies
Terms and privacy documents are versioned. A club update asks the member to accept the replacement text.
Oversight that persists
Staff can report and moderate chat, with access logged. Member blocking never cuts off the club's oversight.
Set the family connection before racing starts
Oundle Town Rowing Club uses Row HQ now. New Zealand school programmes and community clubs receive identical guardian functions in all bands.
Invite the adult
Send a guardian invitation or allow the parent to begin on the family path.
Connect the rower
Link the correct junior members, including siblings, with that adult.
Answer and pay
The guardian confirms training and events, then clears the child's charges.
Update when needed
Contacts, membership details and consent stay available for family edits.
Keep up between school and the rowing shed
The guardian area works in a phone browser, on iOS and on Android. Push notices bring club changes to the device.
- Confirm a student for training or a listed event
- Pay charges and amend family-managed records
- Read club notices without entering junior conversations
Link the season together
Charges and Payments
Show the guardian exactly what is due for each young rower.
Session Planning
List squad training and gather replies before crews are selected.
Member Access
Discover the portal used by adult club members.
Browse the wider Row HQ toolkit, see the Oundle Town club story, or check the active-member bands.
School rowing and guardian FAQs
The product details coaches, committees and parents need before the season.
No. The adult receives a separate guardian profile connected to one or more juniors. From there, they respond to sessions and events, pay charges, edit their child's profile and emergency contacts, and manage consent. The student's own access remains separate.
No. Chat is not part of guardian access. Only coaches and club leads may directly message a junior; other members are prevented from doing so. Club staff use organisation settings, reporting, moderation and audited conversation access for oversight. This keeps the young person's privacy while staff supervise communication.
Row HQ redirects club email addressed to a junior towards their linked guardians. Staff can send a training change or event note against the member record. The adult responsible for the next action receives it.
Yes. The adult uses the options established by the club. Card payments run through the organisation's own Stripe connection. The treasurer can also note a bank transfer. Row HQ adds no platform fee.
It includes member details, at least one emergency contact, consents, and swim and tread-water declarations. The guardian can update the family-controlled parts. Row HQ does not collect medical histories, allergy files or health forms.
Yes. Multiple juniors can sit under one guardian account. An adult may register through the guardian route, or the organisation can invite a junior through that adult. Replies, charges and profile changes then stay available for each connected child.
The organisation chooses its junior chat settings. Reports, moderation and audit records support staff oversight. A member can be blocked, but that block never reduces oversight. Parents are not given chat access; permitted coaches and club leaders supervise it.
It is when the organisation has enabled digital membership cards. The guardian view then displays the linked child's card inside the adult's own account.
Give families a better start to the season
Parents handle the required actions. School and club staff keep responsibility for junior chat oversight.
Free up to 20 active members, permanently. After that it is NZ$33 a month for a 21 to 30 member club. Every feature is included on every plan and there are no transaction fees. GST is not included. See full pricing